Coordinator, Event Operations

NASCAR • Homestead, FL

79d

About The Position

The Coordinator of Event Operations is a key role at Homestead-Miami Speedway (HMS), supporting the successful execution of major events and year-round operations. Primary responsibilities include assisting the Guest Services team during major events-most notably NASCAR weekend-while also managing track rentals, special events, and related client needs. The position carries a strong sales component, including leasing track time, negotiating agreements, securing renewals, and identifying upsell opportunities. An interest in motorsports and car culture is essential to connect with clients and fans.

Requirements

• Bachelor's degree from a four-year college or university with 2 years of post-graduate professional experience.
• Minimum two years' experience in motorsports, sales, scheduling, logistics, or a related field.
• Strong communication, negotiation, and relationship-building skills.
• Ability to manage multiple client accounts, drive renewals, and identify upsell opportunities.
• Experience in selling or leasing products/services, preferably in a motorsports or event environment.
• Exceptional organizational skills with attention to detail and the ability to manage multiple priorities under pressure.
• Ability to plan, execute, and follow up on events, track rentals, and related operations.
• Proficient in Company-provided hardware and software, email, and Internet usage. Must be able to use current Microsoft Operating Systems. Must have basic knowledge of Microsoft Office 365.
• Ability to coordinate volunteer groups, manage employee check-in, and ensure credentialed staff and volunteers are prepared for events.
• Excellent interpersonal skills and ability to collaborate effectively in a fast-paced, team-oriented environment.
• High level of attention to detail.
• Strong interpersonal skills and ability to interact professionally with industry members.
• Ability to perform and maintain composure in higher-pressure situations.
• Ability to multitask, set priorities, and meet deadlines.
• Maintain a professional appearance and demeanor.

Responsibilities

• Manage client accounts and support the Director with daily tasks, including tracking rentals and special events.
• Serve as the primary point of contact to ensure timely communication, contract fulfillment, renewals, upsells, and seamless execution from agreement drafting through event completion.
• Proactively sell and lease track time by identifying new business opportunities, negotiating agreements, and maintaining a pipeline of prospects.
• Monitor and follow up on outstanding issues related to client accounts, track rentals, or events.
• Identify operational efficiencies and opportunities to enhance revenue and improve the guest experience.
• Research, evaluate, and contract third-party vendors as needed to support major events and track rentals.
• Serve as the primary liaison with Levy Catering regarding menus, event setup, and execution.
• Prepare and distribute internal communications and post-event summaries to HMS stakeholders, capturing feedback and documenting any issues.
• Coordinate Guest Services support for major events, including outreach, scheduling, and onboarding of volunteer groups, employee check-in, and ensuring all credentialed staff and volunteers are prepared to deliver exceptional guest experiences.
• Contribute as a collaborative team member, assisting colleagues as needed.
• Perform other duties as assigned by the Director of Event Operations.

Benefits

• Highly competitive salaries
• Solid benefits package focused on wellness
• Opportunities for personal and professional growth and development

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Performing Arts, Spectator Sports, and Related Industries
• Education Level: Bachelor's degree
• Number of Employees: 5,001-10,000 employees