Coordinator - Document Controls

Energy Transfer • Victoria, TX

61d

About The Position

Looking for a candidate for a Coordinator to join the Procurement / Supply Chain Document Controls group. The group supports Procurement / Supply Chain Buyers and Management as well as working directly with other Departments of the organization and outside vendors. This position would be responsible for the following along with future projects and needs as they arise - Perform tasks associated with verifying accuracy of PO invoices, PO documentation, PO proof of delivery, and invoice processing. Work with Buyers, Project Managers, Analysts, Vendors and individuals at delivery locations to verify any discrepancies in quantities, material, costs, etc. Create goods receipts in SAP MM once verified from signed and dated proof of delivery as they are received. Upload documentation into a permanent electronic storage location such as FileNet. Monitor and respond to a group email address, which includes: o Identifying vendors set up in SAP, updating vendor information with proper documentation, or new vendor set up requirements. o Making group calendar entries o Entering Goods Receipts in SAP o Fielding general questions.

Requirements

• Manage multiple tasks simultaneously with changing priorities and deadlines.
• Have proficient organization, oral and written communication skills.
• Be able to interface efficiently with individuals within our organization at all levels and outside vendors.
• Be able to work with minimal supervision and be self-driven.
• Possess the ability to work in a professional manner regardless of the situation.
• Use good time management and be to deal with a high volume of data.
• Be detail-oriented with the ability to follow processes.
• Be a team player.
• Adapt well to change.
• 0 - 2 years of experience in administrative work or accounts payable experience.
• High school graduate as a minimum.
• At least 1 year of experience in Procurement-related activities or related experience as it pertains to maintaining Purchase Order packets, related invoices, and required back-up documentation for such.
• Excellent communication skills and accurate data entry skills are a must.

Nice To Haves

• Tech degree or associate's degree is a plus.
• SAP MM and Open Text experience or the ability to gain proficiency in applications.
• A background in procurement support, accounting or business.
• Proficiency in Microsoft Office Applications - MS Word, Excel and Outlook.
• Proficiency in web-based programs.

Responsibilities

• Perform tasks associated with verifying accuracy of PO invoices, PO documentation, PO proof of delivery, and invoice processing.
• Work with Buyers, Project Managers, Analysts, Vendors and individuals at delivery locations to verify any discrepancies in quantities, material, costs, etc.
• Create goods receipts in SAP MM once verified from signed and dated proof of delivery as they are received.
• Upload documentation into a permanent electronic storage location such as FileNet.
• Monitor and respond to a group email address, which includes: Identifying vendors set up in SAP, updating vendor information with proper documentation, or new vendor set up requirements.
• Making group calendar entries
• Entering Goods Receipts in SAP
• Fielding general questions.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Fabricated Metal Product Manufacturing
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees