Coordinator-Division Office

Energy Transfer-posted 2 months ago
Full-time • Entry Level
Lake Charles, LA
501-1,000 employees
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The Field Coordinator/Sr Field Coordinator is responsible for performing and overseeing a wide range of administrative activities, ensuring smooth Division office operations, supporting Division project managers and technical specialists, and assisting with Division office financial tasks.

  • Initiate new customer and vendor requests in Cherryworks for vendors to be added to SAP or Apttus.
  • Work with Business Partners and vendors to ensure the required documentation is obtained and supplied to business partners.
  • Create Fed-ex shipments as needed.
  • Participate in the Division safety program.
  • Assist Division Administrative Assistant and Budget Analyst as needed.
  • Create payment for Division requests for donations, annual satellite phone service, LADEQ and Tier II related expenses.
  • Process all incoming vendor checks by entering them into the Treasury, Cash Management, Lockbox Check Log on the company intranet, preparing memo, backup paperwork and mailing them to the lockbox located in Irving, TX.
  • Create reclassifications and submit them for approval as needed.
  • Support employees through timesheet entry process and familiarize them with pay codes and company policies utilizing the ADP system.
  • Create and reconcile monthly expense reports for Division staff, capturing employees' monthly credit card (Pcard) expenses in Concur.
  • Verify coding and required documentation is attached.
  • Assist with and monitor Fleet data and work with our Fleet Department to update drivers, update vehicle registrations, insurance cards, and submit for disposals of company vehicles.
  • Review, code, and submit invoices into the SAP Accounts Payable system ensuring that all charges are accurately allocated to the correct asset.
  • Utilize SAP program to process capital and O&M invoices and credit memos.
  • Assist division personnel, corporate personnel, and vendors with various invoice and Apttus inquiries and requests.
  • Contact vendors to resolve billing discrepancies and ensure accurate submittal of invoices.
  • Verify invoices against contracts (via Apttus) to comply with terms and rates.
  • Attend training on relevant software and programs, such as Excel, PowerPoint, Apttus, Concur, and other new tools introduced by the company.
  • High school diploma or equivalent.
  • 0-2 years practical experience as an administrative support professional in a fast-paced work environment.
  • Sr Coordinator level requires 2+ years of relevant experience and a high school diploma or equivalent.
  • Associate or bachelor's degree in accounting, business administration, computer operations, and/or equivalent work experience in a related field is preferred.
  • Experience in the energy (Natural Gas/NGL/Oil/LNG) industry is a plus.
  • Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word).
  • Familiarity with SAP, Apttus, and other project management tools is a plus.
  • Strong organizational and effective written and verbal communication skills.
  • Ability to handle multiple tasks and prioritize responsibilities.
  • Experience in the energy (Natural Gas/NGL/Oil/LNG) industry.
  • Familiarity with SAP, Apttus, and other project management tools.
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