Coordinator - Districtwide Scheduling

Collin College • McKinney, TX

3d

About The Position

Provide knowledge, guidance and assistance to ensure an effective course scheduling program for the college. Collaborate with all college departments to monitor, facilitate, and develop a districtwide course schedule with attention to state, regional, and programmatic regulatory and governing standards, including but not limited to, laws, regulations, statutes, codes, policies, procedures, rules, and directives. This position will report to the dean of districtwide scheduling.

Requirements

• Knowledge of Ad Astra
• Knowledge of common course scheduling practices
• Knowledge of higher education culture and structures
• Knowledge of community college environment
• Strong written, oral, and interpersonal skills
• Researching and data analysis skills
• Interpersonal skills
• Organization and time management skills
• Basic arithmetic and time management skills
• Computer and applicable software skills
• Effective time management skills, ability to meet deadlines, and the ability to shift quickly between several tasks without loss of continuity
• Ability to communicate technical and complex information both orally, visually, and in writing
• Ability to work independently and make necessary decisions within department guidelines
• Ability to work cooperatively with other employees and actively participate as a team member
• Ability to work effectively without undue instruction or supervision
• Ability to explain complex ideas
• Ability to motivate and influence those who are not in the coordinators line of report
• Ability to meet and converse with external stakeholders
• Ability to evaluate and consolidate data
• Ability to present information in multiple formats
• Ability to use spreadsheet programs
• Bachelor’s degree from an accredited institution and one (1) year of experience coordinating course schedules or similar scheduling job duties.

Nice To Haves

• One (1) year of college course building experience.

Responsibilities

• Work closely with assigned academic divisions, the district manager of academic scheduling, and the dean of districtwide scheduling to plan and build the schedule of classes each semester. Schedule types include workforce, transfer credit and continuing education.
• Analyze proposed course schedules across campuses/centers and to a lesser extent across the college district to align with recommended course sequences for academic and continuing education programs.
• Identify potential conflicts for student enrollments (e.g. restrictions based upon prerequisites/corequisites, traditional course scheduling patterns, etc.) and recommend solutions to the district manager of academic scheduling to alleviate any identified conflicts.
• Work extensively with appropriate software to eliminate roadblocks for students in their program pursuit and to create a comprehensive and efficient multi-year course schedule for the district.
• Work to ensure the use of standardized course scheduling patterns across the district to ensure standardized class meeting days/times to allow more effective student course planning.
• Collect requests to schedule courses outside of standardized patterns from academic divisions and assist the division with seeking approval for granting such exceptions, as necessary.
• Build course sections in the college’s student information system with accuracy, and work with division offices to ensure that appropriate amounts of instructional contact time are included in all course sections.
• May travel between campuses to attend meetings, workshops, and seminars.
• Perform other duties as assigned.
• Perform all duties and maintain all standards in accordance with college policies, procedures and Core Values.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level