Coordinator, Corporate Responsibility & Learning

Synchrony • Stamford, CT

3d • $25 - $34

About The Position

Role Summary/Purpose: This role will provide full range of coordinator support for the Corporate Responsibility and Learning teams. This individual will provide support with a specific focus on managing complex schedules, project deadlines, data reporting, budgeting, supplier management, internal communications and other coordinator duties. The person in this position will work collaboratively with colleagues across the company. Essential Responsibilities: Manage attendees, agenda, and logistics of meetings, learning center programs and departmental events while anticipating conflicts and solving problems Supplier and vendor management for the Corporate Responsibility and Learning teams Process and reconcile all Corporate Responsibility, Synchrony Foundation and Learning transactions (e.g. UNITE, Speaker Series, Matching Gifts, Corporate Grant Activity, learning vendors, etc.) Manages all team activity in Coupa – SOW, PO and invoice/payment requests Budget management and tracking for all team cost centers and across our Employee Resource Groups Payments management and tracking across all Corporate Responsibility and Learning activities Synchrony Foundation Grant Payments through Wells Fargo account. Sets up and verifies nonprofit account numbers for payment; initiates the payments, checking to make sure the amounts are correct Citizenship Payments to nonprofits (table sponsorships etc.), suppliers etc. through Coupa Payroll Deductions for Matching Gifts through Triton to move funds from employees’ payroll to cover their matching gift donations Learning Center vendor payment management and tracking through Coupa UNITE Conference vendor management and logistics/planning support from conception to execution Manage logistics, catering, classroom materials, employee experience and coordination of planning for all Learning Center facility activities at our Stamford, CT campus Partner with meeting owner to bring vision to life, and provide best practices and recommendations (suggesting space based on event needs and guest count, ordering materials, creating physical & digital signage, managing furniture layouts, managing attendees and engagement, etc.) Partners with broader Stamford Hub Events Team to achieve mission of elevating employee and event experience across campus Lead and manage volunteer initiatives for corporate headquarters in Stamford, CT Support the Synchrony Foundation including Foundation Board meetings and activities Coordinate team activities and meetings, planning for various on-site and off-site events; includes oversight of outside parties/vendors Ensure appropriate and accurate documentation/other materials are provided in preparation for meetings/calls Perform other coordinator support (such as copying, ordering/ maintaining office supplies/equipment) and general office duties and/or special projects as assigned Administrative support for Chief Corporate Responsibility Officer and Chief Talent Strategy Officer - coordinate travel arrangements, expense reports and calendar management, as needed

Requirements

• 7+ years of experience in coordinator or executive administrative role
• 4+ years of experience working with Microsoft PowerPoint, Word, Excel and Outlook
• Prior experience working with Senior Executives and interfacing with senior leadership
• You must be 18 years or older
• You must have a high school diploma or equivalent
• You must be willing to take a drug test, submit to a background investigation and submit fingerprints as part of the onboarding process
• You must be able to satisfy the requirements of Section 19 of the Federal Deposit Insurance Act
• New hires (Level 4-7) must have 9 months of continuous service with the company before they are eligible to post on other roles. Once this new hire time in position requirement is met, the associate will have a minimum 6 months’ time in position before they can post for future non-exempt roles. Employees, level 8 or greater, must have at least 18 months’ time in position before they can post.
• All internal employees must consistently meet performance expectations and have approval from your manager to post (or the approval of your manager and HR if you don’t meet the time in position or performance expectations).
• Legal authorization to work in the U.S. is required.
• We will not sponsor individuals for employment visas, now or in the future, for this job opening.

Nice To Haves

• Associates or Bachelor’s Degree
• Experience coordinating large scale events and managing vendors
• Human Resources experience
• Experience working with Microsoft Teams
• Ability to accept responsibility and handle confidential information
• Strong organizational and time management skills
• Strong interpersonal skills with ability to interact with individuals at all levels of the organization
• Ability to manage multiple projects effectively and with minimal supervision
• Dedicated, flexible and dependable team player
• Excellent proficiency of Microsoft PowerPoint, Excel, Word and Teams
• High level of integrity, confidentiality and self-confidence
• Clear, concise and articulate communication skills (verbal & written)

Responsibilities

• Manage attendees, agenda, and logistics of meetings, learning center programs and departmental events while anticipating conflicts and solving problems
• Supplier and vendor management for the Corporate Responsibility and Learning teams
• Process and reconcile all Corporate Responsibility, Synchrony Foundation and Learning transactions (e.g. UNITE, Speaker Series, Matching Gifts, Corporate Grant Activity, learning vendors, etc.)
• Manages all team activity in Coupa – SOW, PO and invoice/payment requests
• Budget management and tracking for all team cost centers and across our Employee Resource Groups
• Payments management and tracking across all Corporate Responsibility and Learning activities
• Synchrony Foundation Grant Payments through Wells Fargo account. Sets up and verifies nonprofit account numbers for payment; initiates the payments, checking to make sure the amounts are correct
• Citizenship Payments to nonprofits (table sponsorships etc.), suppliers etc. through Coupa
• Payroll Deductions for Matching Gifts through Triton to move funds from employees’ payroll to cover their matching gift donations
• Learning Center vendor payment management and tracking through Coupa
• UNITE Conference vendor management and logistics/planning support from conception to execution
• Manage logistics, catering, classroom materials, employee experience and coordination of planning for all Learning Center facility activities at our Stamford, CT campus
• Partner with meeting owner to bring vision to life, and provide best practices and recommendations (suggesting space based on event needs and guest count, ordering materials, creating physical & digital signage, managing furniture layouts, managing attendees and engagement, etc.)
• Partners with broader Stamford Hub Events Team to achieve mission of elevating employee and event experience across campus
• Lead and manage volunteer initiatives for corporate headquarters in Stamford, CT
• Support the Synchrony Foundation including Foundation Board meetings and activities
• Coordinate team activities and meetings, planning for various on-site and off-site events; includes oversight of outside parties/vendors
• Ensure appropriate and accurate documentation/other materials are provided in preparation for meetings/calls
• Perform other coordinator support (such as copying, ordering/ maintaining office supplies/equipment) and general office duties and/or special projects as assigned
• Administrative support for Chief Corporate Responsibility Officer and Chief Talent Strategy Officer - coordinate travel arrangements, expense reports and calendar management, as needed

Benefits

• Annual and is eligible for an annual bonus based on individual and company performance.
• Reasonable Accommodation Notice: Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED