Coordinator, Budget and Administration

King County Regional Homelessness Authority-posted 12 days ago
Full-time • Mid Level
Hybrid • Seattle, WA
11-50 employees
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As part of the Finance Team, the Coordinator will perform a wide variety of professional-level budget and financial analysis tasks, will participate in the financial planning, funding allocation, and spending monitoring, and will assist in the daily operations of the finance team. Areas of responsibility include grants management, project funding analysis and spending monitoring, entity level budget, other financial analysis, and other reporting assistance. This position is responsible for financial analysis, accounting, reporting, cost controls, and must understand federal and state funding regulations. This position will help manage KCRHA’s budget, prepare recommendations for budget proposals, presentations, amendments, and prepare responses to funder requests for financial analysis and reporting.

  • Compile administrative, programmatic, direct, and indirect funding data as requested in response to requests from management team, funders, and external providers.
  • Analyze and interpret financial data and recommend changes to improve systems and financial performance.
  • Assist in establishing, implementing and maintaining internal controls and policies and procedures around budget and financial planning and management.
  • Participate in implementing and enhancing automated fund accounting and grants management systems in accordance with Generally Accepted Accounting Principles and applicable Federal, State, County and City regulations.
  • Work with the internal team to report timely, accurate, and transparent provider spending analysis.
  • Prepare and distribute regular financial reports, including monthly, quarterly, and annual summaries.
  • Support the work of the Contracts, Compliance and Finance Managers to ensure expenditures comply with funding requirements.
  • Utilize financial modeling to support Executive Management decisions.
  • Develop key performance indicators (KPIs) to measure financial performance.
  • Coordinate various financial planning activities, including the development of spend-down projections by program, department, personnel, cost category and administrative cost category, among other variables.
  • Research Federal, State, County and City laws and regulations for expenditure allowability and grant compliance.
  • Assist with internal and external audits.
  • Assume other responsibilities as designated by Finance division leadership team, such as cash flow projection.
  • Work with the Finance and Operating leadership team to develop internal and external budget tools, procedures, and templates reflecting the business needs of KCRHA and its funders.
  • Work with funder, departmental, and executive personnel to review accounting documents and determine if internal expenditures are in accordance with specific eligibility or allowability criteria associated with various funding sources.
  • Work closely with team members within the organization to reconcile account balances related to grants, contracts, and special projects.
  • Prepare monthly budget vs actuals reports and analyses of KCRHA expenditures by department and program in the preparation and implementation of cost allocation plans for divisions and administrative activities.
  • Direct and coordinate Internal and external budgeting and planning activities, including budget formulation, monitoring, and presentation.
  • Participate in the review and approval of all budgetary and finance related sections of Contracts, RFPs, and technical submissions for or from KCRHA pass-through contractors.
  • Coordinates biennial and mid-biennial budget reviews, budget amendments, and the annual carryforward process.
  • Prepare budget and fiscal presentations, spreadsheets, mass mailings, key documents and other special projects.
  • Develop Internal and External Budget tools, dashboards, procedures, and templates.
  • Work directly with counterparts in funder agencies to develop an understanding of information and reporting needs and create responsive feedback loops for long-term sustainability of these relationships.
  • Attend Council Budget Committee meetings, relevant meetings with community-based organizations, other government agencies and partners and summarize critical information and data for internal analysis and assessment.
  • Support system implementation, ongoing maintenance, and perform system data verification and reconciliation activities.
  • Other duties as assigned.
  • Fluency in equity and racial justice concepts and language, understanding their privilege and power, and can bring equity impact analysis to life in the context of their tasks.
  • 3+ years of progressive experience in accounting, financial forecasting, budget development or budgetary analysis within a government agency or large federally funded nonprofit organization.
  • Degree in Accounting, Finance, Business Administration, Public Administration, or a related field. Certification or advanced coursework in governmental accounting or public budgeting (e.g., CPA, CGFM, CPFO).
  • Strong quantitative, analytical, and financial reporting skills with exceptional attention to accuracy and detail.
  • Proficiency in Microsoft Office (especially Excel) and familiarity with fund accounting systems (e.g., Oracle products).
  • Understanding of applicable federal laws, regulations, and OMB Circulars (A-110, A-122, A-133) and 2 CFR Part 200.
  • Experience managing or analyzing federal and non-federal grants (e.g., HUD CoC, ESG, CDBG).
  • Excellent written and verbal communication skills, including the ability to prepare and present financial information clearly.
  • Demonstrated ability to work independently and collaboratively in a fast-paced, equity-driven environment.
  • Ability to work onsite at least three (3) days per week.
  • Experience with government and community stakeholders in King County
  • Valid Washington State Driver's License
  • Ability to travel up to 10%, in state and out-of-state
  • Experience using data visualization or business intelligence tools (e.g., Power BI, Tableau)
  • Ability to provide and accept feedback
  • Ability to work in and across several communication platforms, including social networks and cloud-based systems
  • Must be able to lift up to 15 pounds at times
  • Health: Medical, dental, and vision coverage.
  • Insurance: Life insurance and Long-Term Disability (LTD) coverage.
  • Retirement: Pension and Deferred Compensations Plan for eligible employees.
  • Paid Time Off: Unlimited vacation, 96 hours of paid sick and safe leave, 12 official holidays, and 2 personal holidays.
  • Employee Assistance Program (EAP): Confidential support for personal and work-related challenges.
  • Commuter Benefit: Subsidized ORCA card.
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