Coordinator, Awards

NBCUniversal • Universal City, CA

5d • $50,000 - $60,000 • Hybrid

About The Position

The Coordinator, Awards will be part of Universal Television Entertainment (UTE) supporting the Awards team for the Communications group. Their day-to-day activities involve working across key brands including Bravo, Peacock, NBC and USG.

Requirements

• Bachelor’s degree, preferably in Communications/Public Relations/Journalism
• 1+ year of professional experience preferably in communications or media relations
• 1+ year of experience with Microsoft Office Suite

Nice To Haves

• Ability to juggle a heavy workflow and meet numerous deadlines and shifting priorities
• Exhibit strong verbal communication and interpersonal skills and ability to work both independently and with a team
• Must be a clear, concise, and efficient writer, capable of tailoring messaging for a variety of audiences and formats
• Excellent understanding of social media
• Superior organization skills and high attention to detail
• Highly resourceful and a problem solver
• Ability to exercise a high level of discretion in handling confidential and sensitive information
• Must be a strong team player who can interface with talent and executives

Responsibilities

• Provide administrative support for Awards team for senior staff members on the team
• Gather content and oversee internal UTE Awards communications memos, as well as other relevant internal communications
• Help maintain, update, and track the awards budget
• Maintain awards and festivals calendar, as well as track and circulate competition deadlines and other key dates
• Assist with all aspects of the awards submissions process (including but not limited to gathering video/photo assets, verifying credit information, processing payment and notifying teams of approaching deadlines)
• Liaise with key awards partners including personal talent reps, outside specialty/awards consultants, vendors, mailing houses, etc.
• Oversee and update awards press contacts and mailing lists
• Maintains UTE Awards Screening Sites (gathering episodes, closed captioning files, loglines, artwork, etc.), including providing regular analytics and quality control
• Work alongside the internal teams (creative/marketing, media, publicity, social, content) to align on strategy
• Work closely with outside creative agencies to assist with creation of and various aspects of all FYC awards materials, including DVD screeners & packaging, blasts, invitations, postcards, mailers, FYC content, and ads
• Create itineraries for ceremony attendees, oversee booking transportation and travel, and act as a point of contact for nominees
• Help to organize awards show seating and ticketing, as well as assist with execution of sponsorship packages and program ads
• Cover awards screenings/events both during the workday and some after hours and weekends
• Maintain historical data for UTE, including tallies and accurate records of wins/nominations

Benefits

• This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level