Coordinator, Ads

Warner Music Group•New York, NY

8d•$20 - $28•Onsite

About The Position

At Warner Music Group, we’re a global collective of music makers and music lovers, tech innovators and inspired entrepreneurs, game-changing creatives and passionate team members. Here, we turn dreams into stardom and audiences into fans. We are guided by three core values that underpin everything we do across all our diverse businesses: Curiosity: We do our best work when we’re immersing ourselves in culture and breaking through barriers. Curiosity is the driving force behind creativity and ingenuity. It fuels innovation, and innovation is the key to our future. Collaboration: Making music and bringing it to the world is all about the power of originality amplified by teamwork. A great idea, like a great song, travels globally. We ignite passions and build connections across our diverse community of artists, songwriters, partners, and fans. Commitment: We pursue excellence for our team and our talent. Everything in music starts with a leap into the unknown, and we’re committed to keeping the faith, acting with integrity, and delivering on our promises. WMG is home to a wide range of artists, musicians, and songwriters that fuel our success. That is why we are committed to creating a work environment that actively values, appreciates, and respects everyone. We encourage applications from people with a wide variety of backgrounds and experiences. Consider a career at WMG and get the best of both worlds – an innovative global music company that retains the creative spirit of a nimble independent. This role will require you to work closely, and under direct supervision, with all members of the advertising creative/clearance department (in addition to other department members as needed). This role will be responsible for providing executive and administrative support to the department and coordinating with all frontline labels and international affiliates as needed, which will give you access, visibility and opportunity to learn and assist with various types and levels of sync deals. This will also rapidly introduce you to a wide variety of music supervisors, music clearance specialists, artist managers, and label partners. You will also have the opportunity to independently negotiate your own deals and maintain your own relationships. This role will also work closely with other business units such as Business Affairs and Legal/Litigation.

Requirements

You love music!
You have working knowledge of Google Workspace (Drive, Gmail, Chat, Slides, Sheets, etc.), Canva, and Mailchimp
You possess a strong work ethic and a desire/ability to work well in a team dynamic
You are highly organized, efficient, and have great attention to detail
You demonstrate excellent time management skills
You can balance a high-volume workload, completing diverse tasks within deadlines, while maintaining good relationships with demanding clients, partners, artist representatives
You hold yourself accountable and are self-motivated/a self-starter
You demonstrate the ability to be innovative and suggest changes and improvements within scope of work
You are proactive, strategic, analytical and take initiative
You demonstrate flexibility and adaptability to changing situations
You can respectively and effectively communicate (both verbally and written) internally and/or externally in a professional manner
You can recognize, extract and digest critical data and information
You can anticipate needs and create efficient solutions and effective processes

Nice To Haves

A minimum of two (2) years of relevant creative sync experience
A baccalaureate degree, preferably augmented by course work in music business and/or related fields.

Responsibilities

Spearhead administrative tasks, such as schedule domestic and international meetings, maintain department calendar items, prepare outgoing mail, and ensure the office is fully equipped and functions smoothly
Welcome visitors and guests to the office
Work independently to prepare and update recurring internal reports, forms, tables, etc. from rough draft, handwritten notes, or verbal instructions
Proofread and edit drafts and final materials for consistent formatting, accuracy of financial figures, and other data
Maintain and update department files, records and publications
Assist and participate in song pitching
Assist Legal by researching relevant sync activity for active litigations as requested
Manage and update relevant Google Chat spaces on behalf of department
Facilitate audio and video file research for clients
Maintain and update sync activity trackers and email blasts
Provide support when setting up showcase events
Facilitate internal and external e-blast notices
Create music themed samplers for distribution to clients
Enter synchronization quotes in the licensing system
Coordinate ticket purchases, maintain guest lists, and liaise with venues
Handle and safeguard confidential and proprietary information