Coordinator - Administrative Executive

Indiana University Health System • Indianapolis, IN

11h

About The Position

Coordinator - Administrative Executive Our leaders shape strategic initiatives, develop passionate teams, and work to improve health outcomes. They advance our mission and exemplify excellence, compassion, teamwork and purpose in all that they do . Indiana University Health is seeking individuals who embody these values to join our Mission & Values Administration in the role of Project Coordinator – Administrative Executive. The Coordinator – Administrative Executive provides comprehensive administrative and technical support to the Senior Vice President – Chief Mission and Values Officer and the Chief Strategy Officer. The Coordinator – Administrative Executive manages schedules/calendars, coordinates meetings and events, prepares detailed travel arrangements, manages and processes invoices, expense approvals, etc. and handles inquires and other requests, as directed. They will work with minimal guidance and direction, anticipate and proactively address administrative and technical issues and challenges as they arise. The Coordinator – Administrative Executive assures accuracy and availability of office records, files, resource data, various reports, basic budget oversight, significant board documentation preparation/materials management, etc. They will exercise confidentiality, strong independent judgement, anticipates potential issues and challenges, and recognize the specific needs of their leaders. The Coordinator – Administrative Executive will provide project management support for the Mission and Values leadership team to assist in planning, monitoring progress and reporting on projects as assigned by the CMVO. Key Relationships Reports to : SVP – Chief Mission and Values Officer and Chief Strategy Officer Candidate Qualifications Candidates for the position will be evaluated according to the following criteria and competencies. Indiana University Health is unlike any other healthcare system and we're looking for team members who share the things that matter most to us. IU Health leaders play a crucial role in advancing the mission of our organization and inspiring teams to make a meaningful difference in the lives of patients. As one of Indiana’s largest employers and the most comprehensive medical system in the state, our vision is to lead the transformation of healthcare through quality, innovation and education, and make Indiana one of the nation’s healthiest states. IU Health is the largest health system in Indiana with nearly 40,000 team members, 15 hospitals and $8.64 billion in operating revenue. The system’s programs in cancer, cardiovascular, neuroscience, orthopedics, pediatrics and transplants have received national recognition for quality patient care. IU Health, in partnership with the Indiana University School of Medicine, bring together highly skilled physicians, researchers, and educators into close collaboration to provide world-class care for children and adults and improve the health of patients and communities across Indiana. Indiana University Health is dedicated to a fair hiring process and is committed to equal opportunity and nondiscrimination for all individuals, regardless of age, color, disability, ethnicity, marital status, national origin, race, religion, gender identity, expression, sexual orientation, or veteran status.

Requirements

• Bachelor's degree or equivalent years of experience required.
• Requires 3+ years of relevant experience.
• Experience with Board of Director document preparation / materials management for top level executives.
• Requires strong proficiency in MS office (Word, PowerPoint, Excel).
• Requires progressive experience in receiving, analyzing, and interpreting complex data and information.

Nice To Haves

• Experience with matrix organization and complex work environment preferred.

Responsibilities

• Provides comprehensive administrative and technical support to the Senior Vice President – Chief Mission and Values Officer and the Chief Strategy Officer.
• Manages schedules/calendars, coordinates meetings and events, prepares detailed travel arrangements, manages and processes invoices, expense approvals, etc. and handles inquires and other requests, as directed.
• Assures accuracy and availability of office records, files, resource data, various reports, basic budget oversight, significant board documentation preparation/materials management, etc.
• Provide project management support for the Mission and Values leadership team to assist in planning, monitoring progress and reporting on projects as assigned by the CMVO.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level