Coordinator, Ad Sales Business & Legal Affairs

Fox Corporation•Los Angeles, CA

30d•$26 - $30

About The Position

Our department provides legal support for FOX Ad Sales employees across all business units, including Sports, Entertainment, and News/Weather/Business/TMZ, along with cross-functional Ad Sales strategy and business development teams. The Coordinator, Ad Sales Business & Legal Affairs will provide administrative/executive support and document management for our team of 2 NY-based and 2 LA-based attorneys. The Coordinator will need to manage a high volume of documents (preparing and obtaining signatures, internal and external distribution, and filing) for a variety of short-form and long-form agreements related to linear and digital ad sales media buys, branded content and sponsorships, technology and data partnerships, consultants, vendors, events, and other matters. The Coordinator will also track key contract dates, generate internal notifications when required, and interact with other teams across the company (Ad Sales, Finance, Marketing, Creative, and other internal legal teams) to facilitate the communication of critical business and legal information. The Coordinator will also perform general administrative/executive duties, including managing calendars and scheduling meetings and other events for the department.

Requirements

1–3 years of experience in an administrative, legal, contracts, or business support role
Experience in preparing, tracking, and organizing documents, including electronic signature processes
Excellent attention to detail and follow-through, especially when handling contracts and confidential materials
Strong organizational skills with the ability to manage high-volume document workflows accurately and efficiently
Strong written and verbal communication skills, with comfort interacting across teams and time zones
Proficiency in Microsoft Office (Outlook, Word, Excel) and comfort with learning new systems and databases
Ability to prioritize multiple tasks, meet deadlines, and adapt in a fast-paced environment
Professional discretion when handling sensitive business and legal information

Nice To Haves

Prior experience supporting attorneys, legal teams, or Ad Sales organizations
Experience coordinating calendars and meetings for executives or cross-functional teams
Experience with document management systems or proprietary legal databases
Familiarity with contract types related to media, advertising, or digital partnerships
Exposure to electronic signature platforms (e.g., DocuSign or similar tools)
Bachelor’s degree or equivalent professional experience

Responsibilities

Document Management
Manage electronic signature process, distribution, and filing for agreements, letters, and forms
Assist with versioning and comparing of documents and generating/organizing team redlines, as needed
Organize and monitor department inbox and document tracking workspace within proprietary filing software/database
Scheduling
Manage and coordinate team calendars
Schedule meetings and conference calls, often for multiple participants across time zones with varying schedule requirements (including securing conference rooms)
Create meeting agendas and circulate meeting materials
Tracking and communicating to the team any company-wide events and policy updates
General administrative duties
Attend meetings and take notes, as requested
Proofread various documents and emails
Draft routine letters /emails and other correspondence
Manage continuing education logs and compliance reports
Work with other members of the executive assistant team on general office projects and trainings
Travel Booking and Expenses
Arrange and confirm travel
Manage and submit expense reports