Coordinator, Accounts Payable

Oatey Company • Cleveland, OH

2d • $20 - $30 • Hybrid

About The Position

This position is responsible for compiling amounts owed by the company to vendors, suppliers, or other organizations/individuals. Maintains all payment or other transaction records. Responsible for all activities in the accounts payable function, including invoice entry to general journal entries. Ensures timely payments of vendor invoices and expense vouchers and maintains accurate records and control reports. Review applicable accounting reports and accounts payable register to ensure accuracy.

Requirements

• Demonstrated understanding of basic accounting practices and procedures.
• Computer skills: demonstrated proficiency in MS Excel, Word.
• One plus (1+) years full cycle AP in a fast paced, dynamic environment.
• Attention to detail, accuracy, and consistency of data entry.
• Experience with ERP systems, SAP preferred.
• Experience with an AP Workflow system, Open Text/VIM preferred.
• High School Diploma or GED required.

Nice To Haves

• Associate degree preferred.

Responsibilities

• Receive, review, and verify invoices and payment requests through various methods using the designated invoice or ERP system. Typically, items are emailed to AP invoice emails, AP@oatey or directly if that is the case.
• Scan invoices to AP Invoice workflow system and route invoices in the system to the appropriate approver(s).
• Post invoices into accounting system on a daily and timely basis while ensuring invoices are coded to the correct GL accounts and cost centers.
• Research and troubleshoot invoices that were unable to transfer and post to the accounting system.
• Prepare and performs payment run, reviews for accuracy, obtains approval and sends payment files. This will include standard payment group and special runs such as commission or rebate groups.
• Reconcile vendor statements.
• Communicate with vendors to resolve account discrepancies and responds to vendor inquiries.
• Complete and process credit applications from vendors before routing to supervisor and provide Tax Exempt Forms as needed.
• Works closely with Purchasing to update changes in pricing and terms and respond to related questions.
• Responsible for validating all vendor requested bank changes by contacting the vendor directly and noting the workflow records for audit controls.
• Compiles from Concur the employee expense reimbursements, books the expenses via journal entry and creates files used by Payroll. This is done both weekly and bi-weekly depending on the Oatey company being processed.
• Processes the company credit card statements to record the expense submitted through Concur and via spreadsheet, this includes reviewing the coding to ensure it is correct to the best of our ability and monitor to ensure it balances monthly.
• Maintains a group of vendors that take credit card payment outside of our normal process, this includes certain utilities. Downloading of invoices to load in AP Invoice workflow, once invoice is paid, entering the card info for payment on vendor website.
• Complete assigned account reconciliations as directed.
• Provide supporting documentation for the annual audit, Ad-hoc projects and other tasks as assigned by supervisor and as needed by the department/company.

Benefits

• Generous paid time off programs and paid company holidays to support flexibility and work-life balance
• Annual Discretionary Cash Profit Sharing
• Immediate eligibility and vesting in 401(k), including 100% company match, up to 5% of eligible compensation
• Market leading health insurance including medical, dental, vision, and life insurance offerings for associates and qualified dependents
• Significant company contribution to Health Savings Account with a High Deductible Health Plan (HDHP)
• Short-Term and Long-Term Disability income protection coverage at no cost to associates
• Paid Maternity and Paid Parental Leave
• Tuition reimbursement
• A strong set of complementary resources to support associate well-being, including resource groups, EAP, and dedicated mental health support.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 501-1,000 employees