Coordinator, Accounting - Civil & Environmental Engineering - FAMU-FSU College of Engineering (17898)

Florida Agricultural and Mechanical University•Tallahassee, FL

55d

About The Position

Florida A&M University - Florida State University (FAMU-FSU) joint College of Engineering's Department of Civil and Environmental Engineering is pleased to announce the acceptance of qualified applications the Coordinator, Accounting vacancy.

Requirements

Bachelor's degree in appropriate area of specialization and two years of related experience; or a master's degree in appropriate area of specialization.

Nice To Haves

Ability to reconcile, research, and analyze financial data
Ability to effectively communicate both verbally and writing
Ability to promote a teamwork environment
Ability to determine work priorities and meet project deadlines
Ability to adhere to ethical business practices and promote ethical behavior
Ability to prioritize, organize and perform multiple work assignments simultaneously
Ability to compile, review, and reconcile data for accuracy, completeness, and compliance
Excellent oral and written communication skills, and organizational skills
Knowledge of University, federal, state grant managements and implementation of policies and procedures
Knowledge of federal, state, and local agencies guidelines
Knowledge of budget preparation with faculty for contracts, grants and subcontract applications
Knowledge of and ability to apply Generally Accepted Accounting Principles (GAAP)
Knowledge of the concepts, principles, and practices of accounting, budgeting, and cost control procedures
Knowledge of electronic data processing as it applies to fiscal and accounting activities
Monitors project spending to ensure funds received are expended according to federal, state and University regulations
Proficiency in using Microsoft Access, Excel, PowerPoint, Publisher, Adobe, and PeopleSoft/ERP Financial.

Responsibilities

Perform specialized budgetary services, accounting services and activities related to budgetary reports, systematic reports, long range budget planning, allocation of funds and monitoring of financial reports for designated budgets
Manage budgets from both FSU and from FAMU - to include E&G, auxiliary, Foundations, and C&G
Report monthly on budget status for all types of funding for the Department of Civil and Environmental Engineering
Manage and monitor budget activtites of Sponsored Research Award documents and budget management (new awards, supplemental funding, budget amendments, re-budgets and other funding documents as needed) on assigned awards and budgets
Ensure compliance with GAAP and other governmental or funding agency's laws and regulations by analyzing, verifying, and performing financial reconciliations as assigned.
Prepare pre-award proposal documents as needed
Reconcile grants as assigned
Ensure cost share commitments are set up as needed
Review & analyze contract/grant documents for accuracy & compliance
Approve purchasing, HR, etc on grants prior to processing
Make recommendations on budgetary planning & facilitates fiscal reporting to Sponsored Research at both Universities
Perform monthly reconciliation of FAMU-FSU department accounts including: E&G, SRAD, C&G, Foundation, and Auxiliary
Responsible for analyzing, verifying, and performing complex financial reconciliations, recommending, interpreting and implementing fiscal, accounting practices that are in compliance with departmental internal control procedures, university, federal, state, and local laws, rules, and regulations, policies and procedures and assists with preparation of financial reports/spreadsheets with recommendations to Department Chair.
Prepare specialized and complex reports including the development of ad hoc reports as requested by Chair/Supervisor
Prepare annual budget requests
Provide budget support in accordance with all regulatory guidance in developing budgets and tracking current status by funding source
Monitor daily budgets transactions
Analyze, process and pre-approve expenditures from related budgets - Foundations, Grants, E&G, HR on both FSU and FAMU budgets
Pre-approve expenditures from grants prior to requisitions being entered
Monitor faculty startup budgets
Provide budget support in accordance with all regulatory guidance in developing budgets and tracking current status by funding source
Provide support by monitoring, researching, and responding to budget and audit requirements
Monitor grant activity weekly to ensure budget adherence.
Manage startup budgets and provide reports to those who have startup funds as requested
Reconciliations to be completed by the 15th of each month on each startup in your department. These funds are supplied with both E&G and C&G and are provided by both FSU and FAMU.
Assist in ensuring a sound environment of internal controls and compliance by monitoring and reviewing purchasing activities to ensure compliance with University policies and procedures
Run queries to identify outstanding items which need to be processed and monitors CEE's financial transactions such as requisitions, purchases orders, travel authorizations and expense reports to ensure university policies and procedures are compliant
Interpret policies and procedures, and makes recommendations to implement best business practices
FAMU-FSU P-card Proxy -Monitors and reviews departments P-card Purchases
Enter coding information in Omni and prepare monthly reconciliations, obtaining required approval signatures.