COORD - NURSING ADMINISTRATION

UHS•Spokane, WA

About The Position

Nursing Administration Coordinator – Position Overview The Nursing Administration Coordinator is a non‑clinical, administrative role that supports the Chief Nursing Officer with the day‑to‑day coordination of nursing operations. This position focuses on organization, documentation, audits, workflow support, and quality monitoring, helping ensure important nursing processes run smoothly and efficiently. In this role, you’ll play an important part in supporting regulatory readiness and performance improvement efforts by helping maintain accurate documentation and tracking key operational tasks. Your work helps the nursing team stay organized, compliant, and focused on delivering high‑quality care.

Requirements

Associate’s degree in healthcare administration, business, or a related field
Experience in healthcare administration, operations, quality, compliance, or administrative support roles preferred
Experience working in a fast‑paced or regulated environment strongly preferred
Strong organizational skills with the ability to manage multiple priorities
Excellent written and verbal communication skills
Detail‑oriented with strong follow‑through and accountability
Professional, reliable, and able to handle sensitive information confidentially
Comfortable addressing routine compliance and documentation questions with staff
Proficient in Microsoft Office applications
BLS / First Aid (required)
Handle with Care (required)
Verbal De‑escalation (required)

Nice To Haves

Bachelor’s degree

Responsibilities

Collect, organize, and track nursing quality and performance improvement (PI) measures
Maintain dashboards, data logs, and documentation supporting regulatory and accreditation readiness
Monitor assigned corrective action items and follow up with staff to ensure timely completion
Support leadership with data preparation and routine quality reporting
Conduct routine non‑clinical audits, including environmental rounds, log reviews, and documentation checks
Ensure required compliance forms, logs, and checklists are completed accurately and on schedule
Identify trends or recurring documentation gaps and escalate concerns to nursing leadership
Track follow‑up actions to resolution
Verify completion of required nursing and Mental Health Technician (MHT) therapeutic group documentation
Confirm daily nurse rounds documentation and required RN oversight signatures
Review assigned unit‑based and departmental checklists for accuracy and timeliness
Communicate documentation or compliance gaps to appropriate staff and leadership
Assist with monitoring and tracking staff conduct and attendance concerns, including: Attendance and tardiness patterns Cell phone and electronic device use during assigned duties
Prepare preliminary documentation, coaching support materials, or corrective paperwork for leadership review
Schedule and coordinate meetings related to conduct, attendance, or performance follow‑up
Provide administrative follow‑up with staff as directed by nursing leadership
Serve as primary administrative support to the Chief Nursing Officer
Manage calendars, meetings, agendas, and departmental correspondence
Prepare reports, presentations, and communication materials
Organize departmental files and workflow systems for accessibility and efficiency
Assist with department‑wide communications and information distribution