Controller ("Operador/a de Finanzas y Contabilidad")

Azul Hospitality•Paso Robles, CA

6d•$90,000 - $110,000•Onsite

About The Position

Plan, direct, and manage the provision of accurate, timely, and objective financial data from which informed management decisions can be made. Recommend remedial action when and where necessary. Safeguard owner assets by creating and maintaining sound internal control systems.

Requirements

Must be able to travel on occasion, as needed.
Must be able to speak, read, write, and understand the primary language used in the workplace.
Requires good communication skills, verbal, written and electronic.
Considerable knowledge of complex mathematical calculations and computer programs.
Must have excellent leadership capability and customer relations skills.
Must be detail oriented with outstanding organizational and communication skills.
Must possess intermediate computer skills.
Intermediate excel skills (VLOOKUPs and Pivot Tables)
Knowledge of computer programs, math skills as well as budgetary analysis capabilities required.
Ability to analyze, foresee user needs, and makes judgments to ensure proper tools are provided at property level.
Ability to effectively deal with internal and external customers some of whom will require high levels of patience, tact and diplomacy and collect accurate information to resolve conflicts.
Knowledgeable about basic function of Windows OS, MS Office, PMS, PBX, Key system, and POS.
Self-driven and able to work independently.
High school or equivalent education required.
Bachelors Degree in Accounting or related area preferred.
Four to six years related experience, including at least four years of supervisory experience.
Prior experience with whole ownership hotel/resort required.
Ability to provide and maintain a valid drivers license as the position may require the operation of motorized and electric vehicles.
All Staff Members must maintain a neat, clean, and well-groomed appearance per Azul Hospitality standards. Refer to the property specific required grooming and uniform standards policy.
Regular attendance in conformance with the standards, which may be established by Azul Hospitality, from time to time, is essential to the successful performance of this position. Staff with irregular attendance / tardiness will be subject to disciplinary action, up to and including termination of employment. Upon employment, all staff is required to fully comply with Azul Hospitality rules and regulations for the safe and effective operation of the hotels facilities. Staff members who violate hotel rules and regulations will be subject to disciplinary action, up to and including termination of employment. Due to the cyclical nature of the hospitality industry, staff members may be required to work varying schedules to reflect the business needs of the hotel. In addition, attendance at all scheduled training sessions and meetings is required. This job description is not an exclusive or exhaustive list of all job functions that a staff member in this position may be asked to perform from time to time.

Responsibilities

Coordinate all onsite accounting functions. Acts as a liaison for all corporate accounting requests.
Direct preparation of annual operating/revenue budgets for the hotel.
Verifies the accuracy and timeliness of all finance functions: daily and month end reporting payroll processing income audit accounts payable accounts receivable and cash and credit card management
Ensure that all administrative procedures are in place and functioning effectively.
Ensure compliance with property policies and procedures and all applicable laws.
Ensure that accounting practices adhere to legal requirements and standards, including:
Preparing and filing of tax and license information returns
Providing internal and external auditors with the information they need and implementing their recommendations
Establish and monitor cost and expense control systems and procedures to achieve budgeted operating results.
Adhere closely to policies and procedures, practicing the highest standards of performance. Set the highest possible example in conduct, temperament, punctuality, and standards of work.
Ensures monthly P&Ls reflect accurate revenues expenses and cost of sales calculations. Facilitates monthly P&L reviews to uncover challenges opportunities and trends
Develop and Achieve Financial Goals.
Summarize and forecast 90 days out for hotels revenues, expenses, and earning based on past, present and expected operations on monthly basis.
Responsible for generating end of period reports on a timely basis. Complete monthly property financial package for the ownership group to include P&L, SOI, GL and Balance Sheet.
Prepare billing invoices and statements for direct bill accounts, group reservation block attrition and credit card guaranteed no shows as well as processes payments received.
Prepare and finalize payroll. Monitor and audit staff records and comply with Federal, State, and local laws.
Maintain files of hard copy, back up documentation for outstanding receivables, and paid bills,
Responsible for the preparation and transmittal of letters requesting payment to outstanding/overdue accounts.
Review and maintains accurate files on all contractual obligations.
Reconcile vendor statements and solve any discrepancies.
Ensure that all Accounts Receivable billings go out with supporting backup for all charges in a timely manner.
Ensure the collection and payment of applicable local, state, and federal taxes.
Advise department management of desirable operational adjustments due to tax code revisions.
Develop and implement financial and purchasing strategies, which are aligned with property objectives and internal control practices.
Maintain and prepare the monthly tax-exempt worksheet and backup.
Ensure that all invoices are prepped, coded ready for approval and entering. Proper prepping of invoices includes matching up packing slips and purchase orders to proper invoice.
Maintain complete and accurate accounting files to handle vendor inquiries.
Maximize cash flow by proactively managing accounts payable and accounts receivable functions.
Prepare and provide balances of accounts receivable recap daily.
Preparation of 30/60/90+ day aging report for review.
Prepares daily deposits.
Gives change to cashiers when needed.
Thoroughly review the Daily Revenue Report prepared by Night Audit prior to sending to GM/Director of Finance or Corporate office.
Maintain a variety of logs for tracking and tracing specific month end requirements
Articulate policies and audits compliance of cash handling and credit positions and credit.
Audit city ledger on a weekly basis and inform the General Manager of any credit risks or potential write offs.
Audit all banquet charges as well as miscellaneous charges that are posted to master accounts for accuracy.
Handle guest credit requests, confirms subsequent receipt of invoices, and assists in handling all guest inquiries.
Researches and responds to credit card company inquiries and charge backs, documents, and maintains their files.
Review and Manage Guest Ledger/checked out folios with outstanding or credit balances to determine if credit or bill is to be issued.
Handle disputed charges, research, and attempt to resolve disputes, provide documentation to confirm accuracy of billing or issues credit as needed.
Be prepared to advise the General Manager of all matters relating to accounting. Priorities as the General Manager establishes them shall be completed on a timely basis.
Attend operations and leadership meetings.
Assist with any guest inquiry.
Report maintenance problems, safety hazards, accidents, or injuries.
Complete safety training and certifications.
May be asked to perform duties related to talent acquisition, new hire onboarding, and employee training.
Perform other reasonable job duties as requested by the General Manager.