Contracts Technician - SR-15

About the position

The position involves reviewing, drafting, editing, and processing construction and engineering contracts for three or more departments. The role includes drafting and processing public works consultant and supplemental contracts, coordinating procedural activities, and monitoring the status of contracts to completion. The individual will provide advice to engineers on procedural matters and perform other related duties as required. This is a temporary full-time vacancy with the Department of Water Supply - Administration Division in Hilo, not to exceed 09/30/2027, with potential for conversion to a permanent appointment.

Responsibilities

• Reviews, edits, drafts, and re-drafts construction and engineering contracts for conformance with state procurement laws, federal regulations, and county general requirements and covenants.
• Drafts and processes consultant and supplemental contracts for public works services, engineering, and construction projects; drafts and processes change orders.
• Serves as departmental liaison with Corporation Counsel and appropriate departments to ensure propriety of funds and legality prior to execution.
• Initiates and coordinates the printing and assembling of contracts, plans, and specifications.
• Coordinates the publication of legal notices and notifies affected persons; provides information on the terms and conditions of contracts and bidders' requirements; receives bids and bid bonds.
• Coordinates and participates in bid openings.
• Prepares award letters and contracts; transmits documents to contractors for execution; receives and reviews executed contracts for proper signatures and notary, insurance certificates, performance bonds, payment bonds, etc.
• Prepares transmittal letters for distribution of executed contracts to contractors and appropriate departments.
• Maintains status information on contracts; maintains records and is custodian of the performance bonds.
• Coordinates the receipt of necessary closing documents including tax clearances and the department's acknowledgment of final acceptance; initiates the publication of Notice of Completion; processes documents to fiscal for final payment.
• Advises engineers and other personnel on current procurement requirements related to construction, engineering, and consultant contracts; recommends amendments to departmental rules and procedures on processing of contract documents.
• Maintains operational and statistical data and prepares necessary periodic and special reports.
• May supervise other subordinates as assigned.
• Performs other related duties as assigned.

Requirements

• Graduation from high school.
• Five (5) years of clerical experience, of which three (3) years shall have included the review and processing of contracts and related legal documents in conformance to pertinent laws, policies, and procedures.
• An Associates degree or higher from an accredited college or university may be substituted for lack of the required clerical experience on a year for year basis.

Benefits

• Flexible Working Arrangements: Options may include alternate work schedules (4-10) and flexible working hours.
• Vacation: Start accruing paid vacation time immediately upon hire - up to 21 days per year.
• Sick Leave: Start accruing paid sick leave time immediately upon hire - up to 21 days per year.
• Holidays: The County provides 13 paid holidays per year (plus General Election Day when applicable).
• Training and Development: The County has a variety of training and development opportunities for employees.
• County Tuition Reimbursement Program: This scholarship program rewards employees who take the initiative to advance their education and learning.
• Public Service Loan Forgiveness (PSLF) Program: You may be eligible for this federal program which forgives portions of federal student loans for individuals working in public service.
• Retirement Plan: The Employees' Retirement System is a qualified defined benefit public pension plan that provides retirement, disability, survivor and other benefits to all eligible full-time and part-time county employees in the State of Hawaii as well as their beneficiaries.
• Deferred Compensation: Save additional money for retirement - this voluntary supplemental retirement savings plan allows for the investment of tax-deferred contributions.
• Flexible Spending Plan: Use pre-tax dollars to pay for qualified dependent care and/or medical expenses, as well as insurance premiums.
• Health Benefit Plans: The County of Hawai'i offers a variety of health benefit plans for eligible employees.
• Employee Assistance Program (EAP): This voluntary assistance program provides employees and their family members with free professional and confidential assistance in overcoming personal and work-related problems.
• Group Life Insurance: Free life insurance policy for active employees.
• Credit Union Membership
• Other Leaves: You may be eligible for other leaves, including Family Leave, Funeral Leave, Leave Sharing, Military Leave, Donor Leave, Victims Protection Leave, as well as leave for Parent-Teacher Conferences, Disaster Relief, Blood Bank Donations, and Jury Duty.