Contracts Specialist

Offix USA - Gainesville, VA

Full-time - Mid Level

Gainesville, VA

11-50 employees

Furniture and Related Product Manufacturing

About the position

The position at Offix LLC involves managing and overseeing various operational tasks to ensure the smooth functioning of the office environment. The role is crucial for maintaining productivity and efficiency within the team, as well as supporting the overall business objectives of the company.

Responsibilities

• Manage daily office operations and ensure a productive work environment.
• Coordinate office activities and operations to secure efficiency and compliance with company policies.
• Supervise administrative staff and divide responsibilities to ensure performance.
• Manage agendas/travel arrangements/appointments etc. for the upper management.
• Manage phone calls and correspondence (e-mail, letters, packages etc.).
• Support budgeting and bookkeeping procedures.
• Create and update records and databases with personnel, financial and other data.
• Track stocks of office supplies and place orders when necessary.
• Submit timely reports and prepare presentations/proposals as assigned.

Requirements

• Proven experience as an office manager, administrative assistant or similar role.
• Knowledge of office management systems and procedures.
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular).
• Strong organizational and planning skills in a fast-paced environment.
• Excellent written and verbal communication skills.
• Attention to detail and problem-solving skills.

Nice-to-haves

• Experience with office management software like G Suite or Microsoft Office 365.
• Familiarity with basic accounting principles.
• Ability to multitask and prioritize daily workload.

Benefits

• Health insurance coverage.
• 401k retirement savings plan with company matching.
• Paid time off and holidays.
• Professional development opportunities.