Contracts Specialist

Saint Louis University•SLU Saint Louis, MO

About The Position

Founded in 1818, Saint Louis University is one of the nation’s oldest and most prestigious Catholic universities. SLU, which also has a campus in Madrid, Spain, is recognized for world-class academics, life-changing research, compassionate health care, and a strong commitment to faith and service. JOB SUMMARY The Contracts Specialist serves as the primary internal resource for various departments related to contracting. This position reviews and negotiate contracts on behalf of our organization, ensuring that all contracts comply with legal, regulatory, and organizational standards. This position is also responsible for ensuring the careful management of contracts in the contract management system (CMS) and that all forms of written documentation, and agreement terms & conditions are properly maintained.

Requirements

Knowledge of the basic principles of contract preparation and routing
Knowledge of the basic methods and techniques of contract negotiation
Knowledge of general procurement practices and regulations
Proofreading skills
Administrative skills
Interpersonal/human relations skills
Written and verbal communication skills
Report preparation skills
Ability to maintain confidentiality
Attention to detail
Bachelor’s
Three or more years of related work experience

Nice To Haves

Master's degree

Responsibilities

Performs review for completeness of agreement submissions from departments; solicits additional information when necessary; works to standardize contract package submissions from departments
Enters contracts into Agiloft; understand the workflows of Step One teams, and ensures appropriate reviews are queued up in the system; shepherds contracts through the contracting system, working to incorporate changes suggested by SLU teams such as the Office of General Counsel and Information Security; negotiates with other party as needed
Communicates regularly with interested parties in departments and CMS Teams on contract status, negotiations, next steps, etc.
Monitors agreement termination dates, renewal and cancellation deadlines in CMS; works with department/division liaison to effectuate termination or renewals
Independently manages workflow to achieve and maintain performance standards set by management; maintains all written documentation in the CMS and regularly updates said database with relevant developments
Understands legal, institutional and departmental goals to determine how to best achieve desired results in terms of the agreement and ancillary documents
Assists end users and Step One teams with contracting needs, including troubleshooting issues, workflow changes, reporting, etc.
Performs duties necessary to the efficient operation of CMS system, including adding, removing and revising profiles for individuals and departments within the CMS; works with CMS provider on support and enhancement tickets; work with ITS Support to test new releases, integration needs, etc.
Develops and maintains service level agreements (SLAs) with regards to contracts processing
Provides reporting, training and contracting communication to departments
Performs other duties as assigned