Contracts Specialist

Invision • Walnut Creek, CA

27d • $95,000 - $115,000

About The Position

We are looking to hire a Contracts Specialist to lead client contract review, negotiation support, and contract governance across the organization. In this role, you’ll ensure that agreements align with company risk standards, insurance requirements, and operational realities while supporting teams across Client Success, Experience Delivery, Finance, and Legal.

Reporting to the SVP, Finance, you’ll serve as the primary internal resource for contract interpretation, compliance, and negotiation support. This role requires a thoughtful balance of legal awareness, business judgment, and cross-functional collaboration to ensure agreements are clear, compliant, and operationally sound.

At Invision, this role isn’t about checking boxes. It’s about creating momentum - for our clients, our teams, and the agency as a whole.

Requirements

• Bring 5–8 years of experience in contract administration, contract management, or a related field
• Have strong familiarity with commercial contract structures including indemnity, limitation of liability, and insurance provisions
• Are comfortable evaluating contractual risk and providing clear business-oriented recommendations
• Communicate clearly with stakeholders across finance, legal, client-facing teams, and external partners
• Are highly organized and able to manage multiple agreements and priorities simultaneously
• Thrive in fast-paced environments and enjoy bringing clarity to complex situations
• Take pride in creating processes that strengthen compliance and operational efficiency
• Bachelor’s degree in business administration, law, or a related field, with 5–8 years of experience in contract administration or a similar role

Nice To Haves

• Experience within an agency, marketing, consulting, or professional services environment is preferred.

Responsibilities

• Lead review and revision of commercial agreements including Master Services Agreements (MSAs), Data Protection Agreements (DPAs), entertainment agreements, and related contracts
• Support negotiation of client and partner contracts, ensuring alignment with company risk standards and operational capabilities
• Evaluate legal, financial, and operational risk exposure and provide clear recommendations to Finance and executive leadership
• Serve as the internal escalation point for non-standard vendor and freelancer agreements
• Coordinate with outside counsel on complex or high-risk contractual matters
• Provide clear contract summaries and guidance to Client Success and Experience Delivery teams
• Oversee compliance with insurance requirements and review Certificates of Insurance (COIs) for contractual alignment
• Maintain and manage the company’s contract repository, templates, and legal playbook
• Monitor contract workflows and ensure timely review and completion of agreements
• Provide internal guidance and training on contract standards, risk awareness, and compliance requirements
• Support music licensing agreements and ensure compliance with copyright and usage requirements
• Recommend improvements to strengthen contract governance and operational efficiency

Benefits

• In addition to base pay, Invision provides a comprehensive package that includes multiple medical, dental, and vision plan options, flexible spending accounts, a 401(k) plan with company match, company-paid life and disability insurance, and profit-sharing opportunities.
• As an employee-owned company, eligible employees may also have the opportunity to share in Invision’s long-term success through discretionary ESOP allocations.
• We support work-life balance and wellbeing with generous paid time off, 12 annual company holidays plus a year-end office closure, a milestone recognition program, and a Family Leave Perks Program to support employees and their loved ones during life’s most important moments.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 1-10 employees