Contracts Specialist

GAFCON PM CM LLC • San Diego, CA

7d • $90,000 - $110,000 • Onsite

About The Position

The Contracts and Procurement Specialist is responsible for ensuring the consistent management of all procurements, proposals, and contracts within the assigned program. This includes oversight and administration of the contracting process, coordination of bidding and submission activities, contract negotiations, and document management.
This role requires close collaboration with internal departments—including operations, project management, finance, construction management, program, and project teams—as well as with the client’s designated departments and entities.

Requirements

• Bachelor’s degree in business, construction management or related field is strongly preferred
• Five or more years of experience in contracts and procurement (education may substitute for experience)
• Prior work experience in a contracts and procurement role, such as purchasing, or contracting
• Experience working in California K-14 education market
• Experience applying organizational standards when developing requests for proposals, negotiating terms, and drafting contracts
• Familiarity with public contract codes and education codes
• Knowledge of various procurement and construction delivery models, such as Design-Build, Design-Bid-Build, CM at Risk, and JOC
• Strong verbal and written skills, and ability to convey complex information in a way that others can readily follow
• Ability to demonstrate the competencies of achieving results, initiative, communication, and teamwork

Responsibilities

• Lead the development, management, and oversight of organizational contracts while ensuring compliance with company standards and ethical practices.
• Ensure contracts and proposals are accurately entered into organizational systems and securely maintained.
• Establish procurement standards for consultants and oversee the RFQ/RFP process for both internal teams and clients.
• Define and maintain contract standards, including budget presentation, payment terms, key provisions, and general language.
• Review contracts and supporting documents for accuracy, consistency, and compliance.
• Coordinate with insurance providers to ensure adequate coverage and meet purchasing requirements.
• Serve as the primary point of contact for contract negotiations, engaging with internal and external stakeholders as needed.
• Develop and implement negotiation strategies that align with business goals, minimize risks, and drive organizational value.
• Monitor deliverables, track deadlines, and maintain ongoing communication with internal teams and business partners regarding contract status and issues.
• Evaluate contract performance to ensure compliance and address conflicts or changes during renewals.
• Partner with project and program teams to provide guidance on procurement and contracts throughout the project lifecycle.
• Prepare board docket items related to contracts and procurement activities.
• Work closely with Finance to confirm that purchase orders and contract values are accurate and updated.
• Manage the contract workflow process, including preparation of amendments, change orders, and modifications.
• Perform other related duties as assigned.

Benefits

• Competitive salary with generous company contributions toward comprehensive family health, dental, and vision insurance
• Employee Stock Purchase Program
• 401(k) plan with Employer Match
• Generous Paid Vacation, Sick and Holidays
• Ongoing Professional Development and Career Advancement Support
• People-first, inclusive culture with team celebrations, volunteer opportunities, and meaningful employee recognition

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level