CONTRACTS SPECIALIST

Corporate Environmental Risk Management•Tucker, GA

About The Position

As the Contracts Specialist for CERM, you will coordinate the day-to-day management of the Construction Contract life-cycle for projects let to Construction.

Responsibilities

Review bid documents for appropriate contract requirements
Funding Source and corresponding contract requirements
Contract time, Interim Dates and Liquidated damages
Supplemental Specs and Special Provision
Attend Pre-Bid Conference
Assist with addendums as needed
Create Procurement File
Receive bids and prepare bid tabulation
Review for pre-qualifications, bonds, vendor status
Create recommendation to Award (if GDOT funded)
Initiate agenda item to award for Board of Commissioners
Create Contract copies for Execution
Review Contracts received for all execution requirements
Forward to Clerk for Execution
Transmit / File executed documents
Maintain Project Files
Generate project correspondence
Prepare contract changes/time extensions as needed
Initiate agenda items for contract changes for Board of Commissioners
Upload documents into OnBase
Input milestones into Project View for tracking
Review update insurance requirements as needed
Ensure transmittals/shop drawings are filed as processed
Transmit GDOT contract requirements as necessary (LAP forms, MC Checklists, Contract Changes, Closeout Documents)
Maintain audit trail/file for federally funded projects (subcontracts, certified payrolls, EEO documents)
Prepare contract for close-out and archiving
Coordinate eInvoice process for Contractor payments using Project View
Review and distribute for appropriate approvals
Disburse and track payment request through final approvals
Initiate / Generate next request to Contractor
Initiate Final Payment documents/Final Change Order documents
Prepare close-out agenda item for Board of Commissioners
Answer incoming calls and provide assistance when possible, forward to field staff as needed, and direct to other County departments as applicable.