GENERAL STATEMENT OF DUTIES Develop, coordinate, and process contracts ensuring legal, policy, and procedural compliance. Audit contractor compliance through site audits and review of required reports. Monitor contract budgets, cost center allocations, and special contract conditions. Perform financial duties related to the receiving and reporting of contract funds. SUPERVISION RECEIVED Works under the supervision of department management, with the ongoing support and direction of the department contracts team, which assigns work, established goals, and reviews the results obtained for overall effectiveness through the analysis of reports and conferences. SUPERVISION EXERCISED Supervision is not a primary responsibility of this classification; however, lead worker duties are a part of this classification. An appointing authority may assign duties as described in the Marion County Personnel Rules without additional compensation. Perform cradle-to-grave contracts management and administration services to support the Public Works department by managing contracts, memorandums, and intergovernmental agreements. Contract and Agreement Planning: Independently develop and coordinate department solicitations, agreements, and awards including contracts for personal services, A&E and related services, facilities maintenance, public improvements, interdepartmental and intergovernmental agreements, cooperative agreements, and direct awards. Serve as central point of contact for bids, quotes, and proposals. Prepare solicitation documents and manage contract awards. Collaborate and lead evaluation committees for vendor or contractor selections. Work directly with the finance department as well as contractors and vendors to provide guidance and secure documentation required for creation and completion of contracts. Collaborate with technical resource staff to develop specifications, requirements, and guidelines; translate program requirements into contract terms; lead pre-bid conferences; clarify issues with bidders or potential contractors; and evaluate contract bidders against selection criteria. Manage the negotiations process for engineering, design, and construction services including negotiating contract terms and conditions. Prepare bid packets and coordinate receipt of incoming responses as appropriate. Contract Management & Administration Compose correspondence in communication with the public, contractors, department divisions, and other county departments and agencies. Prepare, coordinate, and track amendments, renewals and extensions to contracts and agreements, and change orders. Serve as central point of contact for customers and suppliers; recommend appropriate price changes and decision to cancel, bid again or new/extend contracts. Administer contracts by assuring compliance with the terms and conditions of contracts, including resolution of problems concerning the obligations of the parties; terminate contracts by analyzing, negotiating; analyze and evaluate cost or price proposals and accounting systems data; establish and/or review departmental contracts, programs, policies, or procedures with contract administrators and management. Follow up with insurance companies and/or contractors to secure receipt of new insurance binders and assure insurance coverage through contract term. Provide guidance and training to project team and department employees or contractors on contractual terms and conditions, applicable state, and department requirements, and internal policies and procedures. Attend meetings as requested related to projects and contracts. Access state price agreement and other cooperative agreements to assure compliance with Marion County purchasing rules and procedures. Act as liaison between contractor and staff. Develop/draft methods, approaches, and best practices for standardized workflows and process. Monitor terms and conditions of vendor contracts. Database Management Enter and maintain data into the Contracts Management System (CMS), extract information and format reports from CMS for distribution to management staff, and other contract administrators. Process purchase orders in the Financial Management System (FIMS). Enter, maintain, and search documents in the OregonBuys system. Other duties as assigned by your supervisor.