Contracts & Procurement Specialist II

Oakland Community Health Network • Troy, MI

135d

About The Position

The Contracts and Procurement Specialist II provides contract and procurement activities for OCHN as well as provides related technical support to the Manager of Contracts and Procurement.

Requirements

• Three years’ experience in the field of buying for a public agency of end items such as services, supplies, and equipment.
• Bachelor’s degree in business, purchasing, or related field from an accredited college.
• Experience in contract processing, purchasing, accounting or related field.
• Experience with Microsoft 365.
• Experience in purchasing, procurement, business administration, public administration, accounting, or related areas.
• Experience in leading evaluation committees and recommending awards; negotiating with bidders and contractors.
• Experience in maintaining a positive, professional attitude and ethical relations with vendors and OCHN staff.
• Experience with providing direction and assistance to other staff relative to the procurement process.
• Experience in contract negotiation and practices.

Nice To Haves

• Knowledge of budget preparation and analysis.
• Knowledge of contract processes and requirements.
• Knowledge of purchasing and procurement practices and policies including laws and regulations regarding public procurement.
• Understanding of facility and information technologies.

Responsibilities

• Locate, analyze, develop, and maintain a consolidated vendor roster to meet current and future commodity needs.
• Serve as primary lead Contract and Procurement Specialist for RFP (Request for Proposal), RFQ (Request for Quotes) and bid processes including technology purchases which are high-level, technical and require the application of complex procurement standards and procedures.
• Perform emergency procurement activities as warranted by national, state, or local crisis situations.
• Provide content expertise in the development of Procurement policies and procedures.
• Provide content expertise in the drafting and collaboration of Scope of Work for RFPs and RFQs.
• Drive continuous improvement in all aspects of the procurement process.
• Implement appropriate sourcing strategies to control OCHN purchased material costs and to assure an adequate source of supply, including conducting market research and analysis.
• Prepare contracts for OCHN and ensure contracts address all risk management, legal and compliance issues.
• Prepare contracts with providers and other contractors related to grants, monitor grant activities and reporting requirements.
• Negotiate complex, critical, and/or high-risk projects to drive a clear understanding of supplier performance expectations.
• Serve as liaison between OCHN staff and vendors during contract negotiations, implementation, and management.
• Monitor all contracts and agreements for assigned commodities.
• Monitor suppliers, cost, quality, and delivery performance.
• Develop standard and ad-hoc reporting on these factors as needed.
• Work well and collaborate among all OCHN teams and external stakeholders simultaneously.
• Maintain records management of all contracts and solicitations.
• Engage internal customers for the purpose of meeting OCHN needs and improving effectiveness, efficiency, and customer satisfaction.
• Create and maintain mutually beneficial partnerships with suppliers.
• Work with the OCHN staff to ensure a consistent, standardized approach to OCHN Procurement.
• Perform other duties as assigned by Manager of Contracts and Procurement and Chief Legal Officer.

Benefits

• Hybrid (onsite/remote) work schedule available.
• OCHN is committed to building a diverse team and fostering an inclusive and equitable culture.

What This Job Offers

• Education Level: Bachelor's degree
• Number of Employees: 101-250 employees