Contracts Management Associate (Water Resources)

Hillsborough County, FL•Brandon, FL

43d

About The Position

Performs duties of moderate complexity assisting and monitoring the various aspects of contract related activities. The ideal candidate will demonstrate strong capabilities in contract monitoring and administrative support. Key responsibilities include: Initiating requisitions for work orders, uniforms, etc. and track for the team. Monitoring the usage and performance of contracts to ensure compliance and efficiency. Maintaining an up-to-date spreadsheet to reflect the status of all work activities. Processing contractual payments in alignment with financial and contractual requirements. Managing the Master Term Contract Report and proactively advising contract managers of key deadlines to ensure timely execution and renewals. Preparing schedule reports on work order request and assignment activities to support operational transparency and planning. The ideal candidate is a self-starter who is detailed-oriented, highly organized, and a collaborative team player. Proficiency in Mircrosoft Excel is essential. Additional responsibilities include assisting with the uniform program and supporting team operations as needed.

Requirements

Graduation from high school or possession of a GED certificate; and
Five years of experience paring or monitoring contracts; or
An equivalent combination of education (not less than a high school diploma/GED), training, and experience that would reasonably be expected to provide the job related competencies noted.
Knowledge of County, State and Federal laws, guidelines and requirements governing contract structure, procedure, and content.
Knowledge of federal equal employment opportunity requirements as applicable to contracting.
Knowledge of formats and styles used in legal documents.
Knowledge of the principles and practices of accounting.
Ability to read, understand, and interpret legal documents.
Ability to communicate effectively both orally and in writing.
Ability to work effectively with others.

Responsibilities

Initiating requisitions for work orders, uniforms, etc. and track for the team.
Monitoring the usage and performance of contracts to ensure compliance and efficiency.
Maintaining an up-to-date spreadsheet to reflect the status of all work activities.
Processing contractual payments in alignment with financial and contractual requirements.
Managing the Master Term Contract Report and proactively advising contract managers of key deadlines to ensure timely execution and renewals.
Preparing schedule reports on work order request and assignment activities to support operational transparency and planning.
Supports budget and expenditure reporting on capital and operating budget projects at the activity level and supports the project budget planning process.
Prepares scheduled reports on capital and operating budget projects.
Maintains the master project schedule; advises managers of key deadlines to keep projects on established schedules.
Assists with preparation of contracts, agreements, change orders and amendments; trains and directs staff members to support the process.
Monitors process bids and quotations, coordinates changes to existing specifications, and translates input received into bid document language.
Represents the department at pre-bid conferences and bid openings.
Initiates requisitions for processing of work order revisions and maintains an updated spreadsheet to inform Project Manager on status of work orders.
Processes contractual or final payments for design and/or construction projects to ensure that payment applications adhere to financial and contractual aspects of the contract.
Process department work orders for various capital and operating projects. Review vendor submissions for contractual rate increases.
Assist various contractors with questions regarding contractual proposal submission. Assist with agenda item preparation.
Performs other related duties as assigned.