Contracts & Export Compliance Specialist

Hartzell Propeller•Piqua, OH

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About The Position

Hartzell Propeller seeks a Contracts & Export Compliance Specialist to support the Sales organization by reviewing customer contracts, assisting with negotiations, and supporting export compliance activities. This role helps ensure sales-related agreements and international transactions align with company policies and applicable regulations while enabling efficient commercial execution. This position works cross-functionally with Sales, Operations, Legal, and Regulatory teams and operates under the guidance of company leadership.

Requirements

Bachelor’s degree in Business, Legal Studies, or related field preferred
Paralegal certification preferred
2–4 years of experience in contract administration, corporate paralegal work, or compliance support
Experience in aerospace, manufacturing, or regulated industries preferred
Basic understanding of commercial contract structures
Familiarity with FAR/DFAR and export regulations (ITAR/EAR) preferred
Strong organizational and project coordination skills
Attention to detail and ability to manage multiple deadlines
Excellent written and verbal communication skills
Proficiency in Microsoft Office (Outlook, Word, Excel) and CRM (Salesforce)
Customer Focus - Makes customers and their needs a primary focus of one’s actions; develops and sustains productive customer relationships.
Builds Strategic Working Relationships – Develops and uses collaborative relationships to facilitate the accomplishment of work goals.
Sales Ability/Persuasiveness – Uses appropriate interpersonal styles and communication methods to gain acceptance of a product, service, or idea from prospects, clients and leadership team.
Continuous Learning – Actively identifies new areas for learning; regularly creates and takes advantage of learning opportunities; uses newly gained knowledge and skill on the job and learns through their application.
Initiates Action – Takes prompt action to accomplish objectives; takes action to achieve goals beyond what is required; is proactive.
Energy - Consistently maintains high levels of activity or productivity; sustain long working hours when necessary; operate with vigor. Effectiveness and determination over extended periods of time.

Responsibilities

Contracts Support
Review of sales-related documents including Purchase Orders, RFQs, RFPs, SOWs, Proposals, Quotes, Contracts, and Amendments
Identify non-standard terms and escalate risk items as appropriate
Draft redlines and proposed responses using approved company templates and boilerplate
Support interpretation of FAR/DFAR flow down requirements
Maintain contract review checklists and standard language libraries
Track contract status, renewals, and expiration dates
Maintain accurate contract files and database records
Provide guidance to internal stakeholders on contract review processes
Export Compliance Support including supporting the administration of the company’s export compliance program
Assist with ITAR and EAR compliance activities
Support product classification documentation (USML / ECCN)
Prepare and track export license applications and amendments
Conduct denied party screenings and country eligibility reviews
Support technical data control and document marking requirements
Monitor regulatory updates and assist with implementation of process changes
Assist with audit preparation and compliance documentation
Regulatory Coordination
Support data collection and coordination with foreign airworthiness authorities for TC and STC validations
Additional Responsibilities: Provide general paralegal and administrative support as needed