Contracts Coordinator

Visiting Nurse Service of New York d/b/a VNS Health • New York, NY

150d • $23 - $28

About The Position

Supports the contracting process of VNS Health and its affiliates. Maintains the daily workflow of VNS Health vendor contract lifecycle. Works under general supervision.

Requirements

• Bachelor's Degree in business, health administration, public policy, or a related discipline required.
• Minimum of one year business support/administrative experience, including contract administration required.
• Demonstrated strong organizational, communication and problem-solving skills required.
• Attention to detail required.
• Proficiency working with databases, as well as with Microsoft Word, Excel, Outlook, and SharePoint required.
• Ability to multitask in a fast-paced environment required.

Responsibilities

• Updates and maintains the contract lifecycle management (CLM) system to ensure contractual records are organized and up to date.
• Reviews and extracts data from contracts and populates information into the CLM and ensures all information is updated appropriately.
• Addresses questions raised by VNS Health users regarding the completion of contractual documentation and follows up on outstanding items, as appropriate.
• Collaborates with the Contract Manager in updating the contracting process user guide and other procedural documents and/or forms.
• Collaborates with the Contract Manager regarding the preparation of training materials on contracting processes and best practices.
• Assists the Contract Manager in the delivery of training to VNS Health users.
• Drafts agreements, including but not limited to Non-disclosure Agreements, Business Associate Agreements, Independent Contractor Agreements and amendments thereto using VNS Health templates.
• Conducts initial redlines prior to legal counsel review.
• Responds to internal and external audit requests pertaining to VNS Health contracts.
• Acts as liaison between VNS Health business owners and Legal; monitors movement of contract and responds to questions from both groups.
• Participates in weekly touchpoint meetings with internal legal counsel to discuss new and existing contracts requests and any other outstanding items.
• Reviews new contract requests in CLM; works with VNS Health business owners to refine request details as needed.
• Serves as ongoing contract lifecycle resource to business users.
• Serves CLM administrator. Grants users access to CLM.
• Uploads revised Legal Request Form, Legal templates, and VNS Health Legal Tracking Process to SharePoint.
• Supports the VNS Health Legal team with document production requests.
• Provides litigation support to the VNS Health Legal team.
• Participates in special projects and performs other duties as assigned.

Benefits

• Referral bonus opportunities
• Generous paid time off (PTO), starting at 20 days of paid time off and 9 company holidays
• Health insurance plan for you and your loved ones, Medical, Dental, Vision, Life and Disability
• Employer-matched retirement saving funds
• Personal and financial wellness programs
• Pre-tax flexible spending accounts (FSAs) for healthcare and dependent care
• Generous tuition reimbursement for qualifying degrees
• Opportunities for professional growth and career advancement
• Internal mobility, generous tuition reimbursement, CEU credits, and advancement opportunities

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Bachelor's degree