Contracts Coordinator

Apex Service Partners•Manassas, VA

6d•$20 - $23

About The Position

The Contracts Coordinator plays a key role in supporting the sales, installation, and billing workflow for FH Furr’s Manassas location. This position ensures that all sold jobs are accurately documented, properly prepared for processing, and financially verified before moving into installation. The ideal candidate is detail‑oriented, organized, and comfortable working in a fast‑paced environment with multiple departments.

Requirements

Strong attention to detail and accuracy in data entry and documentation.
Ability to manage multiple tasks and deadlines in a fast‑paced environment.
Excellent communication skills, both written and verbal.
Proficiency with Excel and general computer applications.
Experience in administrative, coordination, or operations roles preferred (industry experience a plus but not required).

Responsibilities

Monitor incoming sales daily to ensure all newly sold jobs are captured promptly.
Enter all sold jobs into the shared Excel tracking spreadsheet with complete and accurate information.
Review each sold job to verify that all required details are present for billing packet creation and contract review.
Confirm that all required payments have been collected and that intended payment methods are clearly documented.
Process payments for checks, credit cards, and financing jobs as needed.
Ensure financial documentation is accurate and ready for downstream processing.
Monitor sales closeout emails for any updates or changes related to installation.
Review incoming change orders related to equipment or job scope.
Coordinate with the job processor to confirm that all changes have been updated on the requisition and sticker sheet.
Communicate with processors, sales team members, and installation coordinators to ensure job files remain accurate and up‑to‑date.
Support customer service needs by handling customer calls when necessary.