Contracts Coordinator

Mount Sinai Medical Center•Miami Beach, FL

10d

About The Position

Supports contract administration and compliance by managing contract data, monitoring pricing accuracy, and resolving discrepancies within the materials management system. Partners with Supply Chain, Purchasing, and vendors to ensure contract integrity, accurate reporting, and timely resolution of invoice issues while maintaining data accuracy and supporting efficient contract operations.

Requirements

High school graduate or equivalent level of training.
None

Nice To Haves

Some college preferred

Responsibilities

Reports to the Contracts Administrator
Provides support to monitor contract compliance.
Investigates problems related to compliance shortfalls, if needed, and develops reports
Performs data management and entry using the Materials Management Information System’s Contract Manager module.
Compiles monthly trending reports for supply utilization and validates contractual changes and new contracts are working consistent with supply chain policies.
Works well under pressure and meets multiple and sometimes conflicting deadlines.
Assesses data integrity including MMIS item master, contract module, and e-commerce use.
Provides counsel and support to the Purchasing staff, Supply Chain management staff, and other areas as identified to manage contract pricing and discrepancies.
Responsible for monitoring, reviewing, disputing, and reconciling all contract and pricing discrepancies through weekly meeting with MSMC’s primary distributor and monthly reconciliation reports.
Works with Supply Chain staff, Purchasing staff and vendors to resolve outstanding invoice discrepancies in a timely manner
Provides support to ensure efficient administration of contracts, including appropriate loading and filling related to the management of the contracting database.
Demonstrates commitment to quality service and responsibility for addressing customer-service issues.
Respects the dignity and confidentiality of patients and Medical Center information.
Researches and collects data from hospital departments as needed in support of Supply Chain needs.
Assists with information gathering of contents for Supply Chain Services communications and distribution.
Adheres to the Operation Excellence Standards of Performance and upholds the standards of performance of the Medical Center.