Contracts/ Billing Clerk
About The Position
US Auto Trust is one of California’s fastest growing automotive groups. We are proud to have a stable of legendary brands such as Aston Martin, Land Rover, Jaguar, Lotus and Cadillac. We are seeking a highly detail-oriented and organized Automotive Contracts/ Billing Clerk to join our team. This position plays a crucial role in reviewing contracts and ensuring compliance with company standards and federal and state regulations. The ideal candidate will have strong communication skills, a thorough understanding of sales contracts and tax laws, and proficiency in accounting entries related to vehicle sales.
Requirements
- Minimum of 2 years' experience in Dealership Contracts Desk
- Experience in CDK
- Highly organized and detail-oriented, with the ability to prioritize tasks.
- Tech-savvy, comfortable with web-based programs, and proficient in Excel.
- Attention to detail and a high degree of accuracy in financial management.
- Proficiency in 10-key skills.
- Thorough understanding of laws related to new and pre-owned sales contracts and sales tax.
- Ability to work well in a fast-paced environment and manage multiple tasks efficiently.
- A team player who is coachable and strives to grow.
- Someone who enjoys a friendly, collaborative workplace and isn't afraid of hard work, balanced with fun and recognition.
- Current California Driver's License
Responsibilities
- Manage and maintain accurate schedules for new and pre-owned inventory, dealer trades, finance reserves, factory incentives, aftermarket products, and service contracts.
- Ensure compliance with all relevant laws and regulations concerning sales contracts and sales tax.
- Post new and pre-owned contracts.
- Process and review new and pre-owned contracts to ensure they comply with company standards and legal requirements.
- Perform compliance checks on all deals and conduct a final scan into CDK.
- Handle payoff checks and equity checks efficiently
- Process monthly dealer finance reserves and diligently follow up on aged items.
- Reconcile factory incentives and follow up on any aged items.
- Pay monthly aftermarket invoices, reconcile schedules, process cancellations, and follow up on aged items.
- Reconcile schedules and ensure compliance with revenue recognition practices. Follow up on aged items as needed.
- Prepare the monthly CAVS report to ensure gross matches accounting records.
- Manage daily flooring payments and request flooring as needed. Ensure audit items are addressed within 24 hours.
Benefits
- Comprehensive benefits program, including health care options (medical, dental and vision) and 401k savings with company match.
- Training, resources and opportunities for career growth and advancement, tailored to individual performance, experience and interests.
- Values-driven culture built on integrity, professionalism, excellence and teamwork.
- We are a Drug Free, Tobacco Free, Non-Smoking (including e-cigarettes) company and Equal Opportunity Employer (EOE).
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
