Contracts and Procurement Specialist

GSI Service Group, Inc. • Boulder, CO

96d

About The Position

The Contracts and Procurement Specialist plays a central role in both subcontracting and prime contract administration functions across diverse project types, including general construction, fuels, MEC/UXO, environmental, and professional services. This position is responsible for the full lifecycle of subcontract and purchase order management — from pre-award planning to final closeout — as well as assisting with prime contract tracking, compliance, reporting, and interface. This is a mid-level, professional position supporting both internal teams and external stakeholders, with a strong focus on Federal Government contracting. The ideal candidate will bring experience with Federal Acquisition Regulation (FAR), subcontract negotiation, document management, and cross-functional coordination. This role reports to the Sr. Contracts & Procurement Manager and interfaces regularly with Project Managers, Division Leads, and Accounting/Finance personnel.

Requirements

• Reading Comprehension – Ability to carefully review, interpret, and follow written instructions, contract documents, and technical material.
• Microsoft Office Proficiency – Basic to intermediate ability with Word, Excel, Outlook, and PowerPoint for document drafting, spreadsheets, and communications.
• Communication Skills – Strong verbal and written communication; able to interact professionally with colleagues, managers, and external partners.
• Work Ethic & Mindset – Demonstrated reliability, willingness to learn, and the ability to stay focused on tasks in a deadline-driven environment.

Nice To Haves

• 1–5 years of experience in procurement and/or federal government contracts administration.
• Experience with FFP, IDIQ, and T&M contracts.
• Familiarity with FAR/DFARS, SBA 8(a), and USACE/NAVFAC-type contracting.
• Solid understanding of procurement file documentation and compliance auditing.
• Strong written/verbal communication and negotiation skills.
• Prior experience with construction or environmental contracting.
• Working knowledge of professional services agreements and service procurements.
• NCMA/ISM/NIGP certifications.

Responsibilities

• Draft, issue, and negotiate a wide range of contractual instruments including subcontracts, purchase orders (POs), change orders (COs), professional services agreements (PSAs), master services agreements (MSAs), and work authorizations (WAs).
• Develop and maintain complete, auditable procurement files in accordance with internal policy and federal guidelines.
• Support procurement planning and execution through all phases of project lifecycle.
• Monitor subcontractor compliance with insurance, bonding, safety, licensing, flowdown clauses, and other contractual requirements.
• Coordinate with Project Managers to align subcontract actions with project budgets, scopes, and schedules.
• Assist with administration and tracking of Prime Contracts, Task Orders, and Modifications.
• Review and help maintain data logs, contract trackers, and compliance calendars.
• Coordinate with Sr. Contracts Manager and Legal/Finance on prime-related matters.
• Prepare and format correspondence, change documentation, and closeout packages for client-facing use.
• Assist with responses to Notices, REAs, Claims, and client audits.
• Ensure alignment with FAR, DFARS, company SOPs, and applicable SBA/8(a) compliance requirements.
• Interface with internal systems (e.g., SharePoint, Deltek, Excel-based trackers) to maintain real-time contract data.
• Participate in recurring team meetings (REA updates, PCS, Contracts calls) to provide input and status.
• Support contract/subcontract closeout processes including lien waivers, vendor release, and file reconciliation.
• Track and follow up on COIs, reps & certs, SF1413s, and other compliance documents.

What This Job Offers

• Career Level: Mid Level
• Number of Employees: 251-500 employees