Contracts and Procurement Specialist I

Oakland Community Health Network • Troy, MI

137d

About The Position

The Contracts and Procurement Specialist I follows established processes, practices, and policies to find cost-effective deals on goods and services. This role involves processing and maintaining contracts and procurement documents for files.

Requirements

• Two years of experience in the field of buying for a public agency of end items such as services, supplies, and equipment.
• Experience in contract processing, purchasing, accounting, or related field.
• Experience with Microsoft 365.
• Experience in purchasing, procurement, business administration, public administration, accounting, or related area which included contact with the public.
• Knowledge of budget preparation and analysis.
• Knowledge of contract processes and requirements preferred.
• Knowledge of purchasing and procurement practices and policies including laws and regulations regarding public procurement preferred.
• Understanding of facility and information technologies.

Nice To Haves

• Demonstrated ability to establish and maintain effective working relationships with vendors, employees, and staff.
• Demonstrated highly effective organizational skills.
• Demonstrated effective written and oral communication skills.
• Demonstrated effective interpersonal skills with emphasis on decision making, building consensus, and collaborative work plans.
• Demonstrated ability to handle a high volume of relatively complex assignments accurately and timely.

Responsibilities

• Organize, process and track contract documents and amendments from draft through completion.
• Serve as liaison between OCHN staff and vendors during contract negotiations, implementation, and management.
• Prepare contracts for OCHN and ensure they address all risk management, legal, and compliance issues.
• Prepare contracts with consultants, vendors, and service providers.
• Monitor all contracts and agreements for assigned commodities.
• Monitor suppliers, cost, quality, and delivery performance; develop standard and ad-hoc reporting on these factors as needed.
• Assist in the location, analysis, development, and maintenance of a consolidated bid list to meet current and future commodity needs.
• Serve as lead and assist team members in bid processes (RFP, RFQ, etc.).
• Assist in developing scope of work for RFx documents.
• Prepare documents for bids including bid documents, evaluations, summaries, and recommendations.
• Review documents for adherence to federal, state, and local requirements in the procurement process.
• Implement appropriate sourcing strategies to control OCHN purchased material costs and assure an adequate source of supply.
• Create and maintain mutually beneficial partnerships with suppliers to foster feedback and continuous improvement.
• Engage internal customers to meet OCHN needs and improve effectiveness, efficiency, and customer satisfaction.
• Drive continuous improvement in all aspects of the procurement process.
• Work with OCHN staff to ensure a consistent, standardized approach to OCHN Procurement under the supervision of the Manager of Contracts and Procurement.
• Perform other duties as assigned by the Manager of Contracts and Procurement and Chief Legal Officer.

Benefits

• Hybrid (onsite/remote) work schedule available.
• OCHN is committed to building a diverse team and fostering an inclusive and equitable culture.

What This Job Offers

• Education Level: No Education Listed
• Number of Employees: 101-250 employees