Contracts and Procurement Assistant - Contracts Assistant - Non-Permanent - 2025-08366

State of Washington•Olympia, WA

30d•Hybrid

About The Position

Join our Financial Services team and play a key role in improving agency operations and decision-making through data analysis, recommendations, and commitment to best practices. As the first point of contact for the agency's customers, this is an opportunity to utilize your strong customer service skills while supporting the Contracts and Procurement Office. In this dynamic role, you will provide contract guidance and procurement planning, perform professional contract and purchasing administration, maintain procurement and contracting documents, and complete data entry in various state procurement and contracting systems and WDFW's SharePoint site.

Requirements

Option 1: High School Diploma or GED
AND
Three (3) years of professional experience in the development, administration, or termination of contracts; bookkeeping; and/or accounting.
Option 2: Associate's degree with major study in business administration, public administration, or closely allied field
AND
Two (2) years of professional experience in the development, administration, or termination of contracts; bookkeeping; and/or accounting.
Option 3: Bachelor's degree with major study in business administration, public administration, or closely allied field
AND
One (1) year of professional experience in the development, administration, or termination of contracts; bookkeeping; and/or accounting.

Nice To Haves

Knowledge of and skills in applying relevant policies, regulations, standard methods, and procedures related to contracting and procurement development and administration in Washington State.
Ability to effectively communicate and work cooperatively with staff, other departments, vendors, governmental agencies, and the general public.
Experience:
Coordinating with vendors, stakeholders, or internal teams.
Preparing reports or summaries on contracts or procurement activities.
Using tools such as Outlook, SharePoint, Teams, or other collaboration and productivity software.
Two (2) years of professional experience with contracts, including knowledge of:
Basic contract legal requirements.
Contracts practices and procedures.
Contracts principles and applications.
Contracts terminology.
One (1) year of experience in:
Procurement of goods and services.
Purchasing, contract, and/or agreement processes and methods.
Filing and records management systems.
Handling confidential information with discretion.
Record keeping in written and electronic formats.

Responsibilities

Perform Contracts and Procurement Administration:
Provide administrative support to their supervisor and coordinate office operations.
Provide general administrative assistance for the team, including scheduling meetings, taking minutes, and following up on action items.
Maintain the program's intranet web page, ensuring content is accurate and current.
Respond to questions from agency staff, other governmental organizations, and private firms regarding contracts and agreements.
Provide support in the development and implementation of contract management tools and procedures.
Provide Contracts and Procurement Support:
Serve as the first point of contact for inquiries; respond to or direct inquiries to the appropriate compliance team/personnel.
Support solicitation processes to include evaluation documentation, filing, and tracking responses.
Receive, review, file, and maintain vendor certificates of insurance certifications, following up with vendors as needed.
Compliance and Recordkeeping:
Help maintain and monitor reporting requirements.
Respond to public disclosure requests, as assigned.
Maintain files, ensuring proper storage, retention, and security.