Contract/Temporary-Contracts Analyst and Office Administrator

Introduction: Xencor•San Diego, CA

23h•$40 - $50•Hybrid

About The Position

Introduction: Xencor is a public, clinical-stage biopharmaceutical company located in the Los Angeles area (Pasadena) and in San Diego. Our focus is developing high-potential XmAb® bispecific T-cell engagers and additional engineered drug candidates that leverage our differentiated technology platforms, and we are advancing our pipeline toward clinical proof-of-concept decisions. Our goal is to create high-impact therapeutics for patients with cancer and other serious diseases. More than 20 XmAb drug candidates engineered with our technology are in clinical development, and three XmAb medicines have been marketed by partners. For more information, please visit www.xencor.com. We have an excellent opportunity for a Contract/Temporary - Contracts Analyst and Office Administrator, to join our team. This position will be 4 days onsite and 1 day remote from our San Diego site. Summary:Responsible for the administration, coordination, and finalization of legal contracts for employees, vendors, and consultants. Also provides support with light office administrator duties.

Requirements

Position requires a bachelors degree (BSc, BA) with 2 years related experience in a clinical trial setting and/or in a role of Contract Analyst/Admin in the pharmaceutical industry required.
Previous work experience 1-3 years in contracts management, process flow, including experience working with vendors and internal groups negotiating and executing on different contract types.
Strong client focus, dedicated to meeting the expectations and requirements of internal and external customers; excellent client services
Knowledgeable in current and emerging contracting practices; including trends and new technology
Ability to skillfully negotiate through tough situations with both internally and externally with diplomacy
Flexible in communication approach; direct and forceful as well as diplomatic and able to gain trust quickly of other parties
Exceptional analytical, organizational and communication skills (verbal, written, presentation) required
Ability to prioritize and balance time, actions, and projects to ensure accomplishment of results
Ability to anticipate and addresses obstacles, redirecting efforts to accelerate the work or improve quality
Ability to think critically and creatively in a fast-paced, changing environment
Ability to operate with the highest level of integrity and to maintain confidentiality
Ability to make sound judgement calls in uncertain circumstances

Nice To Haves

Previous experience in a small biotech preferred.

Responsibilities

Facilitates and assists the contract development, tracking and filing process across the organization.
Coordinates the processing of contracts from the identification of need through execution, including analysis to support business goals, negotiating according to playbook and escalating to Legal as necessary
Liaises with multiple departments to assist with the negotiation of the scope, terms and budget proposals for contracts with outside vendors and consultants
Works with internal groups to help gather approvals and signatures
Oversees contract intake inbox and facilitates information gathering for contract drafting
Oversees and maintains company contract management system, contract central repository (uploading and QC’ing contracts) and contract expiration reports and renewals
Prepares reports and metrics relating to the contract process, as needed
Manages high volume of proposal and contract requests to keep process and project timelines.
Responds to inquiries from internal groups, sites, vendors, and consultants professionally, efficiently, and effectively, with any necessary follow up
Manages, facilitates, negotiates and executes on simple contracts such as CDAs and Amendments
Exercises judgment within a defined departmental contract playbook with minimal supervision
Stays up to date with all applicable regulations, industry contracting standards/best practices, and implements all applicable regulations, standards, and changes into practice
Performs general reception including welcoming visitors, and accepting deliveries
Provides support and coverage for Executive Assistant in the Los Angeles corporate office, as needed
Manages and orders office and kitchen supplies.
Manages in and outgoing mail and packages
Interfaces with the property landlord, various vendors and HR, IT, and Facilities staff; provides assistance as needed
Performs other duties as assigned