Contracts Administrator

Empirical Systems Aerospace, Inc. • San Luis Obispo, CA

99d • $75,000 - $95,000

About The Position

The Contracts Administrator will create and review industry contract agreements. The duties will include negotiating terms and conditions with each party, analyzing potential risks involved with subcontract clauses, helping vendors, employees and leadership better understand and comply with the requirements. The Contracts Administrator will manage the process for contractual documents proceeding efficiently through review and approval processes with the goal of maximizing financial and operational performance and minimizing risk. Review and/or prepare subcontracts, contracts, agreements, amendments, change orders, business proposals, non-disclosure agreements, rental agreements and other contractual documents. Take sufficient steps to identify project risks. Liaise with and support the Project Managers to ensure the project is executed in compliance with terms and conditions. Participate in the development of new business proposals, ensuring compliance with terms and conditions. Ensure compliance with the company’s policies, standards, and procedures. Prepare and review subcontracts in cooperation with Supply Chain and Procurement, insuring flow down of requirements. Prepare monthly project reports and make presentations at meetings. Support negotiations of claims, manage contractual changes and resolve disputes or conflict resolution with Contractors and Customers. Assess and prepare claims from suppliers. Manage contract closeout procedures. Confer with counsel and leadership on items out of the ordinary or carrying significant risk. Support supply chain in supplier and vendor certification and compliance. Assist in debriefings, resolving disputes, claims, litigation and settlements. Ensure completeness of contract files and records.

Requirements

• BA/BS degree in contract management, business management, procurement, law or a related field preferred.
• A minimum of 5 years’ experience in contracts, subcontracts, or purchasing.
• US Citizenship Required.
• Demonstrated experience in Project Contract Administration required.
• Ability to read, analyze, and interpret contractual and legal documents.
• Excellent verbal and written communication skills.
• Excellent organizational, problem-solving, and decision-making skills.
• Working knowledge of federal government procurement procedures.
• Good understanding of Federal Acquisition Regulations and industrial standard operating procedures.
• Ability to maintain integrity and confidentiality with sensitive information.
• Excellent computer skills, including tracking/scheduling software and Microsoft Products.
• Time management, organization, and problem-solving skills.
• Detail oriented.

Nice To Haves

• Certified Professional Contract Manager (CPCM) certification desired.
• Knowledge of operations, program management, project management, product development, and procurement desired.
• Expertise working with cross-functional teams.
• Experience in aerospace preferred.
• Familiarity with ISO9001/AS9100.
• Advanced understanding of purchasing and supply chain procedures.

Responsibilities

• Create and review industry contract agreements.
• Negotiate terms and conditions with each party.
• Analyze potential risks involved with subcontract clauses.
• Help vendors, employees, and leadership understand and comply with requirements.
• Manage the process for contractual documents through review and approval.
• Review and/or prepare subcontracts, contracts, agreements, amendments, change orders, business proposals, non-disclosure agreements, rental agreements, and other contractual documents.
• Identify project risks.
• Liaise with and support Project Managers for compliance.
• Participate in the development of new business proposals.
• Ensure compliance with company policies, standards, and procedures.
• Prepare and review subcontracts with Supply Chain and Procurement.
• Prepare monthly project reports and present at meetings.
• Support negotiations of claims and manage contractual changes.
• Resolve disputes or conflicts with Contractors and Customers.
• Assess and prepare claims from suppliers.
• Manage contract closeout procedures.
• Confer with counsel and leadership on significant risk items.
• Support supply chain in supplier and vendor certification and compliance.
• Assist in debriefings, resolving disputes, claims, litigation, and settlements.
• Ensure completeness of contract files and records.

Benefits

• Choose from three health, dental, and vision plans - including a 100% employer-paid option.
• 120 hours of PTO, 80 hours accrued plus an additional 40 hours of holiday break pay.
• $25,000 employer-paid life insurance policy.
• Access optional benefits such as Critical Illness, Hospital Indemnity, Accident Insurance.
• Tax-advantaged Health Savings Account (HSA).
• 401(k) with a company match.
• 9 paid holidays throughout the year.
• Casual dress code, complimentary snacks, and a welcoming company culture.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Bachelor's degree
• Number of Employees: 1-10 employees