Contracts Administrator

Ulliman Schutte • Miamisburg, OH

101d

About The Position

Ulliman Schutte is seeking a Contracts Administrator to join our motivated finance team in supporting the company’s operations and growth. The highly interactive, team-based nature of this position requires presence in our Miamisburg, Ohio headquarters office. The Contracts Administrator will coordinate contract execution with project owners during the project cycle, including the owner contract and ancillary documents such as bonds and consent of surety, certificates of insurance, sales tax exemptions, owner change orders, various affidavits, release of retainage, and more. This role involves collaborating with construction project team leaders and in-house legal to execute procurement documents with subcontractors and vendors, ensuring compliance with company standards. The position also requires maintaining contract records in CMiC, the Company’s ERP system, ensuring accuracy, completeness, and timely updates. Proactively tracking and obtaining missing documents, signatures, and approvals to ensure adherence to deadlines and compliance requirements is essential. Additionally, the Contracts Administrator will draft and manage supplemental agreements, interface regularly with other finance team members, and perform other miscellaneous duties in support of the department and the Company.

Requirements

• High School Diploma is required; an associate or bachelor’s degree in a business discipline is preferred.
• Minimum of 3 years of demonstrated experience in administrative or business operations.
• Familiarity with business workflows, procurement processes, and project coordination.
• Previous experience in contracts administration, legal support, or compliance positions is valued.
• Excellent verbal and written communication skills.
• Exceptional attention to detail and organizational skills.
• Proficiency in Microsoft Office Suite and document management tools.
• Ability to work cross-functionally with legal, finance, and field operations teams.
• Capacity to manage multiple contracts and deadlines simultaneously.

Responsibilities

• Coordinate contract execution with project owners during the project cycle.
• Collaborate with construction project team leaders and in-house legal to execute procurement documents.
• Maintain contract records in CMiC, ensuring accuracy and timely updates.
• Proactively track and obtain missing documents, signatures, and approvals.
• Draft and manage supplemental agreements using company-approved templates.
• Interface regularly with other finance team members to facilitate compliance and payment of invoices.
• Perform other miscellaneous duties in support of the department and the Company.

Benefits

• Comprehensive compensation plan.
• Generous benefits package.
• Long-term stability.
• Work environment that emphasizes lasting relationships and personal growth.

What This Job Offers

• Education Level: High school or GED
• Number of Employees: 251-500 employees