Contracts Administrator

Pacsun Careers•Anaheim, CA

3d•Onsite

About The Position

This position is responsible for administering Pacific Sunwear’s corporate contracts and risk management functions. This position will rely on experience and judgment to plan and accomplish transaction-related objectives and will work under general supervision. A day in the life, what you’ll be doing: Performs day-to-day contract administration and support of the legal team Acts as the point person to assist internal stakeholders and legal team in using the company’s contract management system (ICERTIS) Reviews and processes incoming legal department invoices (via the SYMBEO system), works with the company outside bill review service and processes invoice adjustments Supports the Company’s risk management and insurance function, including coordination of the annual renewal applications, financing arrangements and claim investigation and response; attends monthly meetings with outside insurance brokers and carriers as needed Works with internal stakeholders to provide requirements for financial audits Supports the tracking of Company litigation and management of Legal Holds Acts as point person with Legal vendors, including Docusign, Corsearch and DocJuris Reviews and supports responses to legal mail, subpoenas and service of process Maintains calendaring system for legal deadlines of the company Works with internal stakeholders (InfoSec, Privacy and Business) on compliance with Privacy-related initiatives of the Company Assists with production of intellectual property/legal compliance presentations Assists Company with internal clearance of proposed brands using software tools Assists with drafting cease and desist letters Provides administrative support to other functional areas of the Company, as needed. Performs other related duties as assigned

Requirements

Minimum 5 years of experience providing legal support within a fast paced, entrepreneurial yet corporate legal
Must have demonstrated experience with ICERTIS Contract Management System
Must be able to quickly and efficiently understand, prioritize, organize and execute day to day tasks, along with project-related deliverables, with minimal guidance, and attention to detail and awareness of critical deadlines
Must have strong communication skills both verbal and written
Must exhibit the ability and desire to be proactive, customer-focused, confidential, ethical, reliable, accountable, accurate, flexible and able to work as a team player in an ambiguous environment
Must be proficient in Office365 and MS Office (Word, Excel and PowerPoint)

Nice To Haves

Experience with Artificial Intelligence software and tools to conduct first-pass review and redline of contracts is strongly desired
Experience with SYMBEO, Convercent, Corsearch strongly preferred

Responsibilities

Performs day-to-day contract administration and support of the legal team
Acts as the point person to assist internal stakeholders and legal team in using the company’s contract management system (ICERTIS)
Reviews and processes incoming legal department invoices (via the SYMBEO system), works with the company outside bill review service and processes invoice adjustments
Supports the Company’s risk management and insurance function, including coordination of the annual renewal applications, financing arrangements and claim investigation and response; attends monthly meetings with outside insurance brokers and carriers as needed
Works with internal stakeholders to provide requirements for financial audits
Supports the tracking of Company litigation and management of Legal Holds
Acts as point person with Legal vendors, including Docusign, Corsearch and DocJuris
Reviews and supports responses to legal mail, subpoenas and service of process
Maintains calendaring system for legal deadlines of the company
Works with internal stakeholders (InfoSec, Privacy and Business) on compliance with Privacy-related initiatives of the Company
Assists with production of intellectual property/legal compliance presentations
Assists Company with internal clearance of proposed brands using software tools
Assists with drafting cease and desist letters
Provides administrative support to other functional areas of the Company, as needed
Performs other related duties as assigned