Contracts Administrator

Haymarket Media, Inc • New York, NY

93d • $100,000 - $120,000

About The Position

Haymarket Media, Inc. is seeking a Contracts Administrator to join the legal team. This position is located in our New York office, with three days on-site (Tuesdays, Wednesdays, and a team flex day) and two days remote. The Contracts Administrator will play a crucial role in supporting our legal function and managing the contracts workflow. We are looking for a self-driven professional who is comfortable with legal drafting and possesses strong administrative skills. This individual will be responsible for managing contracts reviews, redlines and approvals; and also support initiatives that uphold our data protection compliance and standards.

Requirements

• Bachelor's degree or paralegal certification.
• 3-5 years of contracts and corporate paralegal experience required. Advertising/media and/or data privacy experience is a plus.
• Demonstrated analytical capabilities and organizational skills.
• Attention to detail.
• Proven ability to manage and prioritize multiple projects effectively in a fast-paced environment.
• Aptitude for quick learning and self-motivation, with the ability to work independently and communicate effectively across different teams.
• Demonstrated proficiency in redlining and drafting contracts, media and material releases, and confidentiality agreements beyond standard templates.
• Excellent communication skills with a strong focus on detail, organization, and prioritization.
• Proficiency in Google Suite (Sheets, Docs) and MS Office Suite (Excel, Word), particularly redlining and document comparisons.

Nice To Haves

• Privacy certifications such as CIPP are a plus.

Responsibilities

• Draft, redline and review a variety of legal documents, including but not limited to contracts, templates, memos/opinions, corporate policies, presentations, etc.
• Assist with the regular review, update, and maintenance of policies and SOPs, including as related to employment law, advertising, marketing, data privacy and intellectual property law.
• Conduct legal research as assigned by the AGC.
• Manage contract requests through the entire workflow and maintain an updated tracker.
• Assist the AGC on special projects related to laws and advancements in technology impacting the media industry (e.g., AI tools).
• Assist with trademark and copyright clearance searches, filings, portfolio billing and management, and dispute resolution.
• Maintain current knowledge of and document U.S. state data privacy laws as relevant to the digital media industry, including those related to cookie consent and data subject rights.
• Maintain current knowledge of and document federal regulations and sectoral data privacy laws, including CAN-SPAM, TCPA and FTC regulations (e.g., auto-renewals).
• Support the development and implementation of data privacy policies and SOPs, including Data Privacy Impact Assessments.
• Assist with review and update of IT, Security, and AI policies, and related SOPs.
• Assist in data privacy law compliance efforts.
• Support responses to data subject rights requests.
• Assist with any special projects assigned by the Data Protection Officer (DPO) and Assistant General Counsel (AGC) related to data privacy protection and advertising laws.

Benefits

• A competitive compensation package
• The salary range for this position is $100,000-$120,000.
• Paid annual vacation, holiday and sick time off
• Comprehensive health plans including medical, dental and vision
• Competitive 401(k) investment options and generous company matching program
• Life insurance
• Commuter benefits
• Employee referral awards
• Tuition reimbursement
• Training opportunities through industry-recognized programs
• A creative and passionate workplace and a fun, collaborative team environment
• Three Week 'Work from Anywhere' benefit, to ensure work life balance

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Bachelor's degree
• Number of Employees: 1,001-5,000 employees