Contracts Administrator

SUNY Upstate Medical University • Syracuse, NY

77d

About The Position

The Contract Administrator (or Assistant Contract Administrator) will report to the Director of Contracts and Campus Purchasing and will be involved in all facets of the contracting process, including but not limited to: construction and construction-related services, various clinical services (including faculty practice plans), various general services (i.e. temporary clinical/clerical staffing services, lab services, shuttle services, security services, etc.), consultants, leases and revocable permits, memorandum of understandings, revenue, academic/clinical affiliation agreements, transfer agreements, and special projects as assigned. Duties may include, but are not limited to, drafting contracts, research, develop and preparation of IFB or RFP specifications. Work will be conducted in collaboration with campus or hospital departments and this position will be responsible for directing the procurement process from start-to-finish. This individual may be required to complete cost analyses and bid evaluations, gather information on market conditions, negotiate contract services, process and complete all documentation required in accordance with SUNY, State University Construction Fund (SUCF), and NYS procurement rules and regulations, including HIPAA, supplier diversity, and other internal policies and procedures. Additional responsibilities may include submitting contract packages to various oversight agencies for approval, review and determine vendor responsibility, record/track contracts in databases for expiration/renewals, monitor contract encumbrances and expenditures, reporting for various end-users, and participating in SUNY- and State-wide initiatives. This individual, in conjunction with management, will assist in ensuring the success of the departments daily operations. Furthermore, this team member will educate and work with end users on lead times, the steps necessary for acquiring services. This individual will work closely and in a professional manner with Counsels Office, NYS Attorney General, Office of the State Comptroller, SUCF, and the Division of Budget on contracts submitted for approval, as well as, all levels of campus and hospital administration; Accounts Payable; vendors, and others involved in the procurement process, as needed.

Requirements

• Associates degree and four (4) years of relevant business experience or an equivalent combination of education and experience required.
• Excellent interpersonal, written and verbal communication skills.
• Advanced PC/MS Office skills.

Nice To Haves

• Knowledge of contracts administration and New York State procurement rules and regulations.

Responsibilities

• Involved in all facets of the contracting process.
• Draft contracts and prepare IFB or RFP specifications.
• Direct the procurement process from start-to-finish.
• Complete cost analyses and bid evaluations.
• Gather information on market conditions.
• Negotiate contract services.
• Process and complete documentation in accordance with SUNY, SUCF, and NYS procurement rules.
• Submit contract packages to oversight agencies for approval.
• Review and determine vendor responsibility.
• Record/track contracts in databases for expiration/renewals.
• Monitor contract encumbrances and expenditures.
• Report for various end-users.
• Participate in SUNY- and State-wide initiatives.
• Educate and work with end users on lead times and steps for acquiring services.
• Work with Counsels Office, NYS Attorney General, Office of the State Comptroller, SUCF, and the Division of Budget.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Hospitals
• Education Level: Associate degree