Contracts Administrator (Grants and Contracts Office)

Urban Outfitters-posted 4 months ago
$74,050 - $107,400/Yr
Entry Level
501-1,000 employees
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The Urban Institute’s Grants and Contracts Office (GCO) is seeking a Contracts Administrator (Step 3/Grants & Contracts) to join our team. Our office’s principal duties include providing compliance support over the entire award life cycle, from proposal review to negotiating contracts, grants and subcontracts to award closeout in support of research primarily funded by private foundations, and federal, state, and local governments. We provide management and oversight of Urban’s award portfolio to mitigate risk; ensure compliance with Urban policies and procedures and funder requirements; and support best practices in award management.

  • Provide support over the entire award lifecycle, from pre-proposal to closeout, in administering contracts, grants, subgrants, subcontracts, and purchase orders.
  • Review Requests for Proposals (RFPs)/Requests for Applications (RFAs) to identify potential compliance issues and areas of significant risk; review business and technical proposals to ensure compliance with RFP/RFA terms and conditions; provide guidance and advice to proposal teams throughout the proposal process.
  • Negotiate award terms and conditions to advocate for Urban's best interests including protecting Urban's intellectual property and publication rights, as well as stewardship over Urban's Funding Principles.
  • Work with Senior Contracts Administrators and Senior Managers to execute awards and to provide solutions for contractual issues.
  • Support effective award implementation by interpreting terms and conditions, advising on award implementation issues that have contractual or business-related implications, and providing options and recommendations to successfully mitigate risk and resolve issues.
  • Assess and advise on project-specific procurement and subaward requirements, compliance concerns, and flow down provisions.
  • Collaborate with other internal departments to ensure seamless award lifecycle management.
  • Create and maintain relationships with internal stakeholders, as well as external stakeholders as required.
  • Assist with award close out activities and ad hoc requests, as required.
  • Possess a Bachelor’s Degree and 2-4 years of progressive experience in awards management, subcontracting/procurement, and/or proposal development.
  • Hands-on experience with and knowledge of US Federal requirements required (FAR, CFR/Uniform Guidance); experience with foundation funding strongly preferred.
  • Demonstrate knowledge of common contract instruments, including Cost Reimbursement, Fixed, Price, Time and Materials, and Indefinite Delivery types.
  • Display familiarity with proposal and award budgets, basic cost/price analysis, and reviewing supporting documentation.
  • Exhibit proven negotiation skills, including the ability to make sound decisions and apply creative problem-solving capabilities.
  • Possess strong communication skills, both written and verbal, and an ability to translate complex requirements into simple terms.
  • Thrive working in a fast-paced, rapidly changing environment that requires flexibility and adaptability.
  • Demonstrate exemplary organizational and analytical skills while balancing multiple priorities.
  • Utilize diplomatic skills and demonstrate strong professional judgement, including ability to effectively manage varied internal and external relationships, and maintain organizational confidentiality.
  • Demonstrate a growth mindset, willingness to continuously learn, and openness to feedback.
  • Exercise strong computer skills; capable use of MS Office, particularly Excel and Word; experience with JAMISPrime and Salesforce, as well as with various funder databases a plus.
  • Generous paid time off, including nine federal holidays.
  • Medical (including prescription), dental and vision insurance.
  • Transit benefits.
  • 403(b) retirement plan participation immediately after you’re hired and a generous employer contribution after six months of service and 500 hours, with immediate vesting.
  • Access to a health advocate, personal finance coaching, an Employee Assistance Program, and educational assistance for undergraduate and graduate degree programs.
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