Contracting Officer

City of New York•New York, NY

10d

About The Position

AGENCY DESCRIPTION: The Department of Small Business Services (SBS) helps unlock economic potential and create economic security for all New Yorkers by connecting New Yorkers to good jobs, creating stronger businesses, and building a fairer economy in neighborhoods across the five boroughs. JOB DESCRIPTION: The Contracting Officer will assist the Agency Chief Contracting Officer (ACCO) and the Deputy Agency Chief Contracting Officer (DACCO) in fulfilling the purchasing requirements of the Department of Small Business Service’s (SBS) Procurement Unit, which include the preparation of procurement documents in compliance with the City’s Charter and Procurement Policy Board Rules. Specific daily functions will include, but not limited to the following responsibilities: - Ensure compliance with SBS’s Minority/Women Business Enterprise (MWBE) participation goals established by Local law 1. - Prepare grant agreements, small and micro purchase solicitations utilizing the MWBE requirements - Process procurements/solicitations in Passport, such as: Competitive Sealed Bids/Proposals, Negotiated Acquisitions/Extensions, Contract Amendments/Renewals, Government–to-Government, City Council Discretionary Awards, NYS Office of General Services, Preferred Source Procurements, Task Orders and Change Orders. - Conduct research and compile information from vendors to create responsibility determination reports. - Ensure that procurement documents are accurately prepared and adhere to all city rules and the Procurement Policy Board (PPB). - Ensure completion of post-registration archiving tasks, including scanning, printing, and filing. - Act as a liaison with the Mayor’s Office of Contract Services, the Office of Management and Budget, the Comptroller’s Office, Department of Investigation (DOI), Office of Technology and Innovation (OTI) and the Department of Citywide and Administrative Services. - Collaborate and coordinate with all stakeholders involved in the procurement - Input contract documents in the City’s Financial Management System (FMS) for approval - Assist program units with performance evaluations. - Manage contract records in the procurement database. - Process, and generate reports as needed. All Applicants: Go to www.nyc.gov/jobs search for Job ID: # 754326 Current SBS Employees: Please email your resume and cover letter including the following subject line: Contracting Officer and send to [email protected] Note: We appreciate the interest and thank all applicants who apply, but only those candidates under consideration will be contacted. If you are unable to apply via NYC Jobs, you can email your cover letter and resume to [email protected] with the following in the subject line: Contracting Officer If you do not have access to email, mail your cover letter & resume to: NYC Department of Small Business Services Human Resources Unit 1 Liberty Plaza, 11th Floor New York, New York 10006 PROCUREMENT ANALYST - 12158

Requirements

A baccalaureate degree from an accredited college and six months of satisfactory full-time professional experience in procurement of goods, services, construction or construction-related services, or professional, technical or administrative experience in contract negotiation/management; or
An associate degree or completion of 60 semester credits from an accredited college, and 18 months of satisfactory, full-time professional experience as described in “1” above; or
A four-year high school diploma or its educational equivalent and two and one-half years of satisfactory full time professional experience as described in “1” above; or
A combination of education and/or experience equivalent to “1”, “2”, or “3” above. College education may be substituted for professional experience under “2” or “3” above at the rate of 30 semester credits from an accredited college for 6 months of experience. However, all candidates must have at least a four year high school diploma or its educational equivalent and 6 months of the experience described in “1” above.

Responsibilities

Ensure compliance with SBS’s Minority/Women Business Enterprise (MWBE) participation goals established by Local law 1.
Prepare grant agreements, small and micro purchase solicitations utilizing the MWBE requirements
Process procurements/solicitations in Passport, such as: Competitive Sealed Bids/Proposals, Negotiated Acquisitions/Extensions, Contract Amendments/Renewals, Government–to–Government, City Council Discretionary Awards, NYS Office of General Services, Preferred Source Procurements, Task Orders and Change Orders.
Conduct research and compile information from vendors to create responsibility determination reports.
Ensure that procurement documents are accurately prepared and adhere to all city rules and the Procurement Policy Board (PPB).
Ensure completion of post-registration archiving tasks, including scanning, printing, and filing.
Act as a liaison with the Mayor’s Office of Contract Services, the Office of Management and Budget, the Comptroller’s Office, Department of Investigation (DOI), Office of Technology and Innovation (OTI) and the Department of Citywide and Administrative Services.
Collaborate and coordinate with all stakeholders involved in the procurement
Input contract documents in the City’s Financial Management System (FMS) for approval
Assist program units with performance evaluations.
Manage contract records in the procurement database.
Process, and generate reports as needed.