Contracting and Licensing Broker Dealer Specialist

Constellation Insurance, Inc. • Montgomery, OH

115d

About The Position

As a Contracting & Licensing Specialist, you'll be at the core of our operations--making sure that our Broker Dealer representatives are fully equipped, properly registered, and ready to serve clients across the country. This is more than just paperwork--you'll be a trusted partner for representatives, compliance teams, and leadership alike, supporting smooth onboarding, accurate licensing, and proactive problem resolution.

Requirements

• A high school diploma or GED
• Two years of experience working in an office setting, preferably in a broker dealer
• Attention to detail, accuracy, and organization

Nice To Haves

• Two years of broker dealer experience handling licensing requirements
• Knowledge of the insurance industry
• FINRA Series 6 or 7
• Strong initiative and assertiveness skills
• Exemplary written and verbal communication skills
• Superb problem-solving and analysis skills
• Excellent time management and prioritization skills
• Exceptional skills in Microsoft Office and mainframe systems
• Experience with writing reports, procedures, and business correspondence
• Strong analytical skills

Responsibilities

• Manage the full onboarding and termination process for ONESCO representatives, ensuring accurate regulatory filings and seamless transitions.
• Keep broker dealer representative records current with Investment Adviser Representative (IAR) registrations, state and FINRA licenses, professional designations, and more.
• Distribute and amend IAR brochures, communicate licensing updates, and support reps with regulatory guidance.
• Coordinate Continuing Education (CE) tracking and materials, ensuring representatives stay ahead of their CE requirements.
• Manage registration, renewal, and maintenance for both field offices and internal branches.
• Maintain internal systems (like Caesar) with updated back-office and front-facing data--ensuring accuracy across platforms.
• Work closely with commissions, accounting, and enterprise Contracting & Licensing teams to process payments, credits, and ensure data integrity.
• Handle licensing invoices, maintain payment records, and support special projects from management.

Benefits

• Competitive pay: Fair compensation for your hard work.
• Healthcare coverage: Comprehensive medical, dental, and vision from day one.
• Life insurance: Company-paid coverage for you and your loved ones.
• 401(k) plan: Matching contributions to help secure your financial future.
• Family support: Paid parental leave and reimbursement for adoption and surrogacy expenses.
• Work-life balance: Flexible time-off policy to recharge and pursue passions.
• Dress for your day: Express your style comfortably at work.
• Inclusion and Culture: A respectful environment that values unique contributions.
• Flexible work options: Remote, hybrid, and onsite opportunities at various locations across the U.S. for better work-life integration.
• Well-being focus: Programs to support a healthy balance between work and home life.
• Community connections: Build strong relationships through virtual and in-person interactions, with resources for your growth.

What This Job Offers

• Education Level: High school or GED
• Number of Employees: 251-500 employees