Contracting and Acquisitions Agent III

Oklahoma State Government • Oklahoma City, OK

12d • $72,000 • Onsite

About The Position

The Contracting and Acquisitions Agent III is responsible for Reviewing of requisitions submitted by other OSDH divisions, review of specifications, development of contracts and competitive bid documents, management of the competitive bidding process for solicitations, award of contracts and purchase orders, and administration of contracts and purchase orders, including responsibility for the contract file of record, processing renewals and change orders, maintaining encumbrances, and closing contract files. This is the career level where employees perform responsible professional and technical work at the full performance level involving the contracting and procurement of goods and services for a state agency or institution. Responsibilities consist of a variety of technical and administrative tasks of a general nature related to the solicitation and review of bids, evaluation of products and services, preparing contracts, and the development of standard specifications and requisitions for products and services. As well as serving as liaison to various vendors and advising agency personnel on the provisions of the Central Purchasing Act and rules and regulations related to contracting and purchasing.

Requirements

• Education and Experience requirements at this level consist of three (3) years of technical clerical work plus two (2) years of experience involving procurement, purchasing, contracting, or acquisition; or an equivalent combination of education and experience substitution is allowed for the three (3) years of technical clerical experience only.
• Ability required at this level includes the ability to write and review documents related to obtaining goods and services for an agency to ensure compliance with all state and federal rules, state purchasing laws, and other legal mandates; and monitor contract performance.

Responsibilities

• Performs the assigned duties, which include but are not limited to the lifecycle of the procurement process; planning, managing, and purchasing goods and services from suppliers and subrecipients, selecting suppliers, drafting, and evaluating contracts, and maintaining good relationships with suppliers and subrecipient and divisions.
• Drafts and reviews specifications and requisitions developed by other divisions of the agency; determines efficacy and compliance of the acquisition method.
• Maintains bidder lists, product and services information, supplier information, and acquisition records.
• Conducts complex solicitations, bidder conferences and bid openings; tabulates and evaluates bids; recommends awards; mediates disputes.
• Makes recommendations to management concerning products and services and available sources of supply, and potential acquisitions.
• Advises agency personnel on departmental rules, Central Purchasing regulations and laws; provides technical guidance and training to agency staff and vendors.
• Represents the agency at public and private sector meetings to explain the functions, procedures and legal guidelines concerning state purchases and contracts.
• Acts as liaison to Central Purchasing for divisions.
• Being present at the office is an essential function of the job.
• Other duties as assigned.
• Demonstrates knowledge of and supports mission, vision, value statements, standards, policies and procedures, operating instructions, confidentiality standards, and the code of ethical behavior.
• Works effectively in team environment, participating and assisting their peers.

Benefits

• Generous state paid benefit allowance to help cover insurance premiums.
• A wide choice of insurance plans with no pre-existing condition exclusions or limitations.
• Flexible spending accounts for health care expenses and/or dependent care.
• Retirement Savings Plan with a generous match.
• 15 days of vacation and 15 days of sick leave the first year for full time employees.
• 11 paid holidays a year.
• Student Loan repayment options & tuition reimbursement.
• Employee discounts with a variety of companies and venders.
• Longevity Bonus for years of service

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed
• Number of Employees: 101-250 employees