Contract Talent Acquisition Specialist
About The Position
Mirum Pharmaceuticals is a biopharmaceutical company dedicated to transforming the treatment of rare diseases. We are passionate about advancing scientific discoveries to become important medicines for rare disease patients. We are collaborative, creative, and experienced professionals and we’re looking to augment our team with other individuals who embody our values: care, be real, get it done, and have fun, seriously. Position Summary The Talent Acquisition Specialist will serve as a critical operational partner to the Talent Acquisition team, ensuring a seamless and high-quality candidate experience across the full recruitment lifecycle. This individual will own complex, high-volume interview scheduling across multiple global time zones and act as a key point of coordination between candidates, hiring managers, and interview panels. In addition to scheduling, this role will provide proactive sourcing support across all departments, helping build robust candidate pipelines and accelerate hiring outcomes. This is a highly detail-oriented, fast-paced role requiring strong communication skills, sound judgment, and the ability to manage competing priorities with precision. This is initially contract role averaging 30–40 hours per week.
Requirements
- High School Diploma required
- 5+ years of experience managing complex, high-volume calendaring in Microsoft Outlook required
- Experience coordinating interviews across international time zones required
- Experience sourcing candidates across multiple functional areas required
- Experience in pharmaceutical or biotech industry required
- Exceptional attention to detail and organizational skills
- Ability to manage multiple priorities in a fast-paced environment
- Strong written and verbal communication skills
- High level of professionalism and customer-service mindset
- Proactive, solutions-oriented approach
- Technically proficient and able to quickly learn new systems
- Strong sense of urgency and follow-through
Nice To Haves
- Experience with Greenhouse ATS strongly preferred
Responsibilities
- Own end-to-end scheduling of phone, video, and onsite interviews across multiple global time zones
- Coordinate complex, multi-panel interviews while balancing interviewer availability and urgency of roles
- Serve as a primary point of contact for candidates throughout the interview process
- Prepare and distribute detailed interview confirmations, logistics, and agendas
- Manage last-minute changes and reschedules with professionalism and urgency
- Coordinate candidate debrief meetings and ensure timely feedback
- Act as onsite coordinator for in-person interviews, ensuring a seamless experience
- Maintain accurate interview documentation and ATS updates
- Proactively source candidates across multiple departments and functional areas
- Partner closely with Recruiters and Hiring Managers to understand role requirements and ideal candidate profiles
- Build and maintain candidate pipelines for current and future hiring needs
- Support outreach efforts and initial candidate engagement
- Track sourcing metrics and contribute to continuous process improvement
- Identify and implement scheduling efficiencies and best practices
- Ensure data integrity within the ATS and calendar systems
- Maintain confidentiality and professionalism at all times
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What This Job Offers
Career Level
Mid Level
Education Level
High school or GED
