Contract Specialist IV & V- Professional Engineering Procurement Division

Texas Department of Transportation•Austin, TX

About The Position

Contract Specialist IV - Salary Group B22- $57,614 - $93,138 Performs advanced contract duties to include developing, analyzing, evaluating, reviewing, processing, ensuring applicable compliance, inspecting, implementing and/or monitoring contracts. Work requires extensive contact with governmental officials and private entities. Employees at this level establish their own work plan and priorities to meet set objectives. Issues are rarely referred to the supervisor but are handled at the occurrence. Contract Specialist V - Salary Group B24- $65,104 - $106,634 Performs highly advanced contract duties in direct support of agency transportation-related programs to include developing, analyzing, evaluating, reviewing, processing, ensuring applicable compliance, inspecting, implementing and/or monitoring contracts. Work requires extensive contact with governmental officials and private entities. Employees at this level establish their own work plan and priorities to meet set objectives. Issues are rarely referred to the supervisor but are handled at the occurrence.

Requirements

Bachelor's Degree in Business Administration, Finance or related field. Relevant work experience may be substituted for degree on a year per year basis.
Contract Specialist IV: 4 years in contract administration, administrative support, bookkeeping or accounting.
Contract Specialist V: 5 years in contract administration, administrative support, bookkeeping or accounting.
Related graduate level education may be substituted for experience on a year per year basis.
Valid driver’s license. This position requires driving a state vehicle.
Contract administration/management systems
Applicable laws, rules, and regulations
Generally accepted accounting principles, procedures, and terminology
Contract billing procedures
Research and analysis methodologies
Administrative support practices and procedures to include writing, editing, and report writing techniques, recording meeting notes, record keeping, and records management
Preparing correspondence/documents using correct spelling, grammar, and punctuation; proofreading and reviewing documents for clarity and consistency

Responsibilities

Assists in receiving payments, preparing deposit vouchers, and entering data in an automated information management system.
Audits payment invoices for completeness, accuracy, and compliance with terms of contract and governmental contracting rules, regulations, and procedures
Conducts audits, research contracts, and work authorizations for billing purposes.
Ensures contracts are payable and meet all legal requirements.
Provides administrative support including reviewing, processing, answering questions, providing assistance, and handling billing and payments.
Reviews compliance of Provider Prompt Payment verification
Reviews contracts, amendments, subcontracts, change orders, work orders, supplemental agreements, time extensions, acceptance testing, and consultant qualifications for billing purposes.
Reviews, coordinates, and processes routine open records requests.
Reviews, interprets, and clarifies statutes, regulations, standard policies, and procedures to ensure compliance with Department and governmental regulations.
Serves on project, partnering, or continuous improvement teams.
Sets up expenditure authorizations.
Visits and inspects contractor work sites; travels/drives as required and follows prescribed safety requirements.
Performs other job responsibilities as assigned.
Develops and prepares highly complex contract amendments.
May serve as a lead worker by serving as a resource for complex questions.
Confers with legal staff and management on various legal matters; inspects and reviews contracts for compliance with certification requirements, laws, regulations, policies, and procedures.