TX-HHSC-DSHS-DFPS-posted 14 days ago
Full-time • Mid Level
Hybrid • Austin, TX
1,001-5,000 employees

Under the supervision of the Unit Director, the Contract Manager provides leadership and support in contract management by participating in contracting activities such as RFP development, RFP application, budget reviews, contract funding allocation decisions, quality management activities, extensive contract monitoring, and other contract management activities as appropriate and mandated by DSHS policy. Provides assistance and recommends sanctions for enforcement of the terms and conditions of the assigned contracts in the Contract Management Section (CMS). With minimal supervision, and with extensive latitude for the use of initiative and independent judgment, performs highly advanced, senior level, technical and consultative work assisting with the oversight of the daily operations and contract management activities from development to closeout within the CMS. The Contract Manager is the liaison between contractors, program staff, Procurement and Contracting Services (PCS) and Contract Oversight and Support Section staff.  The Contract Manager facilitates communication and collaboration between all contract stakeholders and serves as the single point of contact for all contractual accountability activities between the State and contractors.   Responsible for completing analysis of contractor performance by reviewing contractor expenditure data, performance reports, and other pertinent data as it relates to contractor performance.  Responsible for implementing goals and objectives; developing contract guidelines, policies, and procedures; developing schedules, priorities, and standards for achieving established performance measures; monitoring contract compliance with federal and state laws, rules, regulations, guidelines, policies and procedures.   Coordinates and implements changes as new federal and state laws, rules, regulations and agency policies become effective. Provides guidance regarding contract administration policies and procedures to program staff, management, and other Department staff as appropriate.  Serves as the lead in contract development activities through execution, initiates amendments, monitors contractor performance and expenditures, provide technical assistance and will close out contracts.   Provides high-quality customer service to external and internal customers by prompt responses to inquiries, taking the initiative to solve problems, exercising flexibility, and continuing to seek improvements within the unit and program areas.  Interacts routinely with customers including program managers, staff, contractors, stakeholders, organizations, and other state agencies to ensure appropriate contractor performance according to contract terms.

  • Participates and oversee the development of contracting activities such as RFP development, facilitating planning meetings, setting timelines and developing the RFP application.
  • Coordinates and negotiates contract budget reviews, contract funding allocation decisions, negotiations of revised budgets and performance measures with selected applicants.
  • Performs the monitoring of and/or monitors contract performance by examining billings, fiscal data, and eligibility determinations for compliance with terms of contract and policies.
  • Performs written and oral communication with contractors as the single point of contact for all contractual accountability activities between the State and contractors.
  • Coordinates the risk assessment process for contract monitoring and planning.
  • Coordinates resolution of contractor issues, initiates and negotiates all contract amendments (to include terminations) and sanctions, obtains approval of amendments/sanctions with appropriate Division managers, communicates impact of changes to appropriate contractor and Division staff, and ensures implementation and resolution of contract sanctions.
  • Serves as a point of contact with DSHS, HHSC senior management, Contract Oversight and Support and Contract Liaisons regarding contractor performance issues.
  • Participates in the development of contract administration policies and procedures.
  • Other duties as assigned include, but are not limited to, actively participating and/or serving in a supporting role to meet the agency¿s obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation.
  • Knowledge of DSHS programs, applicable standards, policies, functions, and the mission and agency role in meeting the program's health objectives and priority health outcomes.
  • Thorough knowledge of contracting regulations, of business administration and accounting principles and practices, and of policies and procedures of contract management and administration.
  • Knowledge of audit principles, process improvement, and quality management.
  • Knowledge of the State of Texas budgeting and other financial policies and procedures.
  • Thorough knowledge of organizational planning, organizational development, and implementation methods needed to establish and administer a complex and comprehensive delivery system.
  • Working knowledge of Texas legislative processes and public accountability systems.
  • Knowledge of state and federal legislation as they relate to services and state and federal laws, agency regulations, policies, rules and requirements pertaining to the provision of health services.
  • Knowledge of accounting, budgetary, and management principles, practices, and procedures.
  • Skill in analyzing financial data, and in the use of a computer and applicable software.
  • Skill in contract management principles and practices.
  • Skill in managing databases and reviewing and analyzing data.
  • Skill in using Microsoft Office software, including advanced features of Microsoft Excel.
  • Skill in project management and prioritization.
  • Skill in problem solving and conflict resolution.
  • Skill in communication including the effective organization and presentation of information, both orally and in writing.
  • Skill in preparing written analyses and administrative reports and special projects as assigned.
  • Skill in analyzing and solving problems and making recommendations affecting overall contracting activities; and comprehensively and accurately evaluating different types of administrative reports.
  • Skill in providing leadership and managing diverse program and administrative personnel in a team environment; communicating on issues and coordinating oversight across multiple cross-functional divisions.
  • Ability to interpret policies and develop effective operating procedures for the Contract Management Section.
  • Ability to evaluate and monitor contractor financial performance and provide recommendations.
  • Ability to deal effectively with state and local officials and the public.
  • Ability to lead or work as part of a team.
  • Ability to perform and prioritize multiple tasks, assignments and projects.
  • Ability to interpret and apply federal and state statutes, regulations, agency rules, policies and procedures related to contracts.
  • Ability to evaluate financial data for reasonableness, necessity, and conformity to contract requirements.
  • Ability to make independent and sound technical judgment and to analyze new situations when they are encountered.
  • Experience using word and excel.
  • Experience in contract management activities.
  • Experience with writing reports.
  • Certified Texas Contract Manager (CTCM) is preferred or must be obtained within first year of employment.
  • DSHS offers insurance coverage and other benefits available through the State of Texas Group Benefits Plan administered by the Employee Retirement System of Texas (ERS).
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