FCS Contract Specialist IV

TX-HHSC-DSHS-DFPS • Austin, TX

2d • Hybrid

About The Position

The Texas Health and Human Services Commission (HHSC) Family Clinical Services (FCS) unit seeks a highly qualified candidate to fill the position of Contract Specialist IV. Under the supervision of the Manager of Contracts, this position performs contract management and contract development actions. Contract management activities include oversight, interpretation, and daily management for assigned FCS contracts. This position acts as the liaison between contractors and FCS program staff. This position will support the specific program areas of FCS, Family Planning Program, Breast and Cervical Cancer Services, Healthy Texas Women, Title V Maternal and Child Health Program, Primary Health Care program, and other programs as determined by the needs of the Office. This position facilitates communication and collaboration between all contract stakeholders and serves as the single point of contact for all contractual accountability activities between the State and contractors. Assist in developing policies and procedures related to procurement and contracting activities. Serves as subject matter expert in assigned workgroups and training activities, including developing presentations for management and staff. Works under limited supervision, with considerable latitude for the use of initiative and independent judgment

Requirements

• Knowledge of public health practice and of the laws and ordinance governing public health operations.
• Knowledge of public administration and management techniques.
• Knowledge of community health care delivery needs and barriers to care among diverse Texas populations.
• Knowledge of contract management theory and practice including personnel and financial management, process improvement, and quality management
• Knowledge of contracting and procurement regulations, of developing contracts, and of policies and procedures of contract management.
• Skill in the use of a computer and applicable software.
• Skill in editing documents.
• Skill in analyzing, evaluating and solving work problems and implementing effective solutions.
• Skill in training and group leadership methods.
• Ability to gather, assemble, correlate, and analyze facts; to devise solutions to problems.
• Ability to foster relationships with internal/external stakeholders, as well as intra and extra office staff.
• Ability to prepare reports; to develop, evaluate, and interpret policies and procedures.
• Ability to develop complex procurement documents including RFPs and Open Enrollments
• Ability to interpret policies and procedures and health care regulations.
• Ability to plan and organize short-term and long-range assignments and objectives.
• Ability to work on legislative tasks.
• Graduation from an accredited four-year college or university. Work experience in public sector contract development, monitoring, contract management, or similar job functions may substitute for education year-for-year.
• 2 years experience in the contract management life cycle.
• 2 years experience interpreting contract deliverables.
• Certification as a Certified Texas Contract Manager (CTCM) or obtained within the first six months of employment.

Nice To Haves

• Currently certified as a Certified Texas Contract Manager.
• Experience working with current systems used including CAPPS Financial, SCOR, Sharepoint.

Responsibilities

• Performs written and oral communication with contractors as the single point of contact for all contractual accountability activities between the State and contractors. Facilitates and ensures delivery of financial and programmatic technical assistance and training. Coordinates resolution of contractor issues, initiates all contract amendments (to include terminations) and sanctions, obtains approval of amendments/sanctions with appropriate FCS managers, communicates impact of changes to appropriate contractor and FCS staff, and ensures implementation and resolution of contract sanctions. Ensures all contract closeout activities are performed according to HHSC policy.
• As the subject matter expert for FCS procurements, develops, reviews and revises multi-million dollar competitive and renewal Request for Proposal (RFP) documents, Open Enrollments, and other types of procurements for client services contracts in the FCS section. Writes and edits procurement documents using HHSC-approved tools, and ensures that competitive procurements meet HHSC procurement requirements, standards and timelines. Collaborates with FCS program subject matter experts on the inclusion of program-specific information for the procurement documents, and the development of review criteria and review tools. Works closely with FCS program staff, Procurement and Contracting Services (PCS), budget, legal and management to ensure that contracts resulting from competitive procurements contain appropriate program and legal requirements, and are completed in a timely manner.
• Completes on-site visits with assigned contractors to ensure appropriate contractor performance and to build relationships with contractor and regional staff.
• Completes analysis of contractor performance by synthesizing contractor expenditure data, performance reports, quality management reports, technical assistance and training documentation, and other pertinent data as it relates to contractor performance. Communicates the results and recommends actions on a routine basis to program staff as appropriate.
• Develops training materials and presentations to management and staff related to procurement and contracting requirements. Serves as subject matter expert on assigned workgroups.
• Prepares management reports, correspondence and other materials on FCS client service contracts.
• Develops policies and procedures related to procurement and contracting activities for FCS. Provides guidance to staff in the development and integration of new methods and procedures. Assists with audit activities.
• Other duties as assigned.

Benefits

• Our comprehensive benefits package includes 100% paid employee health insurance for full-time eligible employees, a defined benefit pension plan, generous time off benefits, numerous opportunities for career advancement and more.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 1,001-5,000 employees