Contract Specialist II

Commonwealth of Massachusetts • Westborough, MA

4d

About The Position

The Department of Mental Health (DMH) is seeking a dynamic, self-motivated, and experienced individual to fill the role of Contract Specialist. This position is responsible for coordinating and processing contract payment activities for the DMH Management and Budget Purchase of Service (POS) Department. Assist in the preparation and analysis of expense reporting; budgetary and financial analysis; and other duties as required.
Duties and Responsibilities (these are a general summary and not all inclusive):
Processes all payment and disbursement aspects of a contract portfolio related to multiple programs and providers within the Department. Utilizes Electronic Invoicing Management (EIM), MOSAIC and CIW to monitor and report contract activities.
Serve as a POS accounts payable liaison with respective managers throughout the Department. Provides assistance in the development of the POS spending plans for the various Areas within the Department.
Performs auditing, processing and recording of monthly expenditure documentation through both the EIM & MOSAIC systems to be in compliance with contract terms, conditions and performance measures.
Assist in the preparation, analysis and distribution of monthly expenditure status reports to senior management of the Bureau and the Areas.
Provide POS Accounts Payable and other related training to both DMH staff and provider community.
Assists in the development of policies and procedures.
Other duties as required

Requirements

• Proven capability to exercise sound judgment with the ability to oversee highly sensitive and confidential information; prioritize and adjust work assignments to meet changing situations, emergencies, demands and changing program requirements.
• Capacity to comprehend, explain and apply the laws, rules, regulations, policies, procedures, specifications, standards and guidelines governing assigned activities.
• Aptitude to interrupt documents such as contracts and leases, analyze, determine and draw conclusions on the applicability of data and provide appropriate recommendations by written reports and presentations.
• Experience gathering information by examining records, documents, and questioning individuals.
• Solid verbal and written communication skills, with proficiency establishing and maintaining harmonious working relationships with others along with the ability to draft concise, detailed reports, charts graphs and provide support to staff.
• Critical thinking skills, using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
• Proficient usage of Microsoft Office products including Excel, PowerPoint, Word, and Outlook
• Applicants must have at least (A) two years of full-time, or equivalent part-time, professional or technical experience in business administration, management, or public administration, the major duties of which included contract management or contract administration, or (B) any equivalent combination of the required experience and the substitutions below.

Nice To Haves

• Given the population served, bilingual proficiency.

Responsibilities

• Processes all payment and disbursement aspects of a contract portfolio related to multiple programs and providers within the Department.
• Utilizes Electronic Invoicing Management (EIM), MOSAIC and CIW to monitor and report contract activities.
• Serve as a POS accounts payable liaison with respective managers throughout the Department.
• Provides assistance in the development of the POS spending plans for the various Areas within the Department.
• Performs auditing, processing and recording of monthly expenditure documentation through both the EIM & MOSAIC systems to be in compliance with contract terms, conditions and performance measures.
• Assist in the preparation, analysis and distribution of monthly expenditure status reports to senior management of the Bureau and the Areas.
• Provide POS Accounts Payable and other related training to both DMH staff and provider community.
• Assists in the development of policies and procedures.
• Other duties as required

Benefits

• Comprehensive Benefits
• When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you, your loved ones, and your future.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 5,001-10,000 employees