Contract Specialist II (Part-time)

Texas A&M University System•San Antonio, TX

About The Position

The Contract Specialist II, under supervision, facilitates the contract administration process, including data entry into the contract management database, maintenance of paper files, routing and approvals, monitoring existing contracts. Sets up and maintains account controls and records which includes set up of New Account Requests, Account Attributes changes of responsible persons, departments, and monthly/year end process and reports, etc. Responsibilities: Prepares scope of work, writes contracts, reviews terms and condition, and makes recommendations. Ensures contracts are in compliance with Federal and State laws and other policy guidelines. Monitors status of contract, including contract expirations, renewals, and extensions, and maintains contract files on databases. Communicates regularly with stakeholders to facilitate and understand desired outcomes and ensure information is correct and meets expectations. Assists in administration and analysis of project budgets, including entries and other related tasks. Researches and reconciles discrepancies and completes entries to correct errors on the various reconciliations. Acts as a consultant on accounting matters and assists in applying financial data to solve operating problems. Assists in annual review of contract administration planned related rules and procedures. Assist in the preparation of the reports. Performs reviews to ensure compliance with applicable policies, laws, and regulations. Performs advanced accounting duties. Assists with committees as needed. Assists with finance reporting to federal and state agencies, including but not limited to financial reporting, payroll and purchasing approvals, billing, reconciliations, cost transfers, cost sharing, sub recipient monitoring; time and effort certification, new accounts set ups, closeouts, and troubleshooting.

Requirements

Bachelor’s degree in Business, Accounting, Finance or closely related field or equivalent combination of education and experience.
Two (2) years of progressively responsible experience in accounting, business, finance reporting, and financial systems.
Knowledge of OMB Circulars and state/federal contract and grant regulations.
Knowledge of word processing and spreadsheet applications.
Must possess technical writing and editing skills which include contractual language and procedures.
Ability to multitask and work cooperatively with others.
Effective written and oral communication skills.

Responsibilities

Prepares scope of work, writes contracts, reviews terms and condition, and makes recommendations.
Ensures contracts are in compliance with Federal and State laws and other policy guidelines.
Monitors status of contract, including contract expirations, renewals, and extensions, and maintains contract files on databases.
Communicates regularly with stakeholders to facilitate and understand desired outcomes and ensure information is correct and meets expectations.
Assists in administration and analysis of project budgets, including entries and other related tasks.
Researches and reconciles discrepancies and completes entries to correct errors on the various reconciliations.
Acts as a consultant on accounting matters and assists in applying financial data to solve operating problems.
Assists in annual review of contract administration planned related rules and procedures.
Assist in the preparation of the reports.
Performs reviews to ensure compliance with applicable policies, laws, and regulations.
Performs advanced accounting duties.
Assists with committees as needed.
Assists with finance reporting to federal and state agencies, including but not limited to financial reporting, payroll and purchasing approvals, billing, reconciliations, cost transfers, cost sharing, sub recipient monitoring; time and effort certification, new accounts set ups, closeouts, and troubleshooting.