Contract Specialist II or III

Texas Department of Transportation•Saginaw, TX

About The Position

Performs complex contract duties to include developing, analyzing, evaluating, reviewing, processing, ensuring applicable compliance, inspecting, implementing and/or monitoring contracts. Work requires extensive contact with governmental officials, division and district personnel. Employees at this level perform work independently on assignments; however, all unusual issues are referred to the supervisor.

Requirements

Bachelor's Degree in Business Administration, Finance or related field. Relevant work experience may be substituted for degree on a year per year basis.
2 years in contract administration, administrative support, bookkeeping or accounting. Related graduate level education may be substituted for experience on a year per year basis.
3 years in contract administration, administrative support, bookkeeping or accounting. Related graduate level education may be substituted for experience on a year per year basis.
Valid driver’s license. This position requires driving a state vehicle.
Contract writing and specifications
Applicable computer operating systems and relevant applications
Contract development and oversight
Contract negotiation, development and management methods
Contract administration/management systems
Contract record-keeping
Contract billing procedures
Applicable laws, rules, and regulations
Monitoring contracts and procedures
Using computers, applicable programs, applications, and systems
Developing and giving presentations
Exercises logic and reasoning to define problems, establish facts and draw valid conclusions; makes decisions that support business objectives and goals
Auditing and investigative methods, practices and procedures
Generally accepted accounting principles, procedures, and terminology
Persuasion and negotiation of critical issues
Leading, assigning, reviewing, and monitoring the work of others

Responsibilities

Assists with presentations at local, state and federal levels.
Develops, writes, revises, or prepares contracts, amendments, procedures, forms, related documents and provisions, financial/statistical graphs and reports.
Assists in developing plans for implementing new contract evaluation requirements.
Assists in printing, collating, preparing documents and/or binding contracts/manuals for distribution.
Conducts audits, researches and identifies problems with proposals, contracts, contractors or lettings and proposes solutions.
Executes agreements and contracts.
Issues release to work orders.
Meets with project managers to identify objectives, needs and issues concerning project contracts.
Reviews construction field changes and change order notices to determine if funding agreements or supplemental agreements are required.
Reviews contracts, amendments, subcontracts, procurement documents, change orders, work orders, supplemental agreements, time extensions, acceptance testing and consultant qualifications.
Reviews, interprets and clarifies statutes, regulations, standard policies and procedures to ensure compliance with Department and governmental regulations.
Performs other job responsibilities as assigned.
Assists in researching and making recommendations concerning contract administration systems.
Assists with contract negotiations.
Makes presentations at local, state and federal levels.
May serve as a lead worker and the related tasks.
Coordinates start-work date ensuring all necessary materials will be available for the contractor.
Provides technical and administrative support to include reviewing, processing, answers questions, provides assistance and handles complaints and resolution of discrepancies and problems regarding contracts, billing, payment and warrant actions.