Contract Specialist II, III, IV or V

Texas Department of Transportation•Tyler, TX

About The Position

Contract Specialist II: Performs complex contract duties to include developing, analyzing, evaluating, reviewing, processing, ensuring applicable compliance, inspecting, implementing and/or monitoring contracts. Work requires extensive contact with governmental officials, division and district personnel. Employees at this level perform work independently on assignments; however, all unusual issues are referred to the supervisor. Contract Specialist III: Performs highly complex contract duties to include developing, analyzing, evaluating, reviewing, processing, ensuring applicable compliance, inspecting, implementing and/or monitoring contracts. Work requires extensive contact with governmental officials and private entities. Employees at this level establish their own work plan and priorities to meet set objectives. Issues are rarely referred to the supervisor but are handled at the occurrence. Contract Specialist IV: Performs advanced contract duties to include developing, analyzing, evaluating, reviewing, processing, ensuring applicable compliance, inspecting, implementing and/or monitoring contracts. Work requires extensive contact with governmental officials and private entities. Employees at this level establish their own work plan and priorities to meet set objectives. Issues are rarely referred to the supervisor but are handled at the occurrence. Contract Specialist V: Performs highly advanced contract duties in direct support of agency transportation-related programs to include developing, analyzing, evaluating, reviewing, processing, ensuring applicable compliance, inspecting, implementing and/or monitoring contracts. Work requires extensive contact with governmental officials and private entities. Employees at this level establish their own work plan and priorities to meet set objectives. Issues are rarely referred to the supervisor but are handled at the occurrence.

Requirements

Bachelor's Degree in Business Administration, Finance or related field. Relevant work experience may be substituted for degree on a year per year basis.
Contract Specialist II: 2 years in contract administration, administrative support, bookkeeping or accounting.
Contract Specialist III: 3 years in contract administration, administrative support, bookkeeping or accounting.
Contract Specialist IV: 4 years in contract administration, administrative support, bookkeeping or accounting.
Contract Specialist V: 5 years in contract administration, administrative support, bookkeeping or accounting.
Valid driver’s license. This position requires driving a state vehicle.
Considerable Knowledge of Contract writing and specifications
Applicable computer operating systems and relevant applications
Contract development and oversight
Contract administration/management systems
Contract record-keeping
Proficient Skill in Monitoring contracts and procedures
Developing, interpreting, and implementing policies, procedures, and technical information
Writing, reviewing and revising documents to include engineering notes, specifications, standards and procedures
Preparing and maintaining confidential and sensitive records, files, and reports
Exercises logic and reasoning to define problems, establish facts and draw valid conclusions; makes decisions that support business objectives and goals
Extensive Knowledge of Applicable computer operating systems and relevant applications
Auditing and investigative methods, practices and procedures
Contract record-keeping
Contract billing procedures
Expert Skill in Research and analysis methodologies
Researching, analyzing, and interpreting policies and state and federal laws and regulations specific to functional area
Administrative support practices and procedures to include writing, editing and report writing techniques, recording meeting notes, record keeping and records management
Extensive Knowledge of Contract development and oversight
Contract negotiation, development and management methods
Expert Skill in Developing, interpreting, and implementing policies, procedures, and technical information
Expert Skill in Leading, assigning, reviewing, and monitoring the work of others
Analyzing business, technical, and managerial problems and developing, recommending, and implementing effective solutions
Persuasion and negotiation of critical issues
Analyzing and organizing business and technical data

Responsibilities

Assists with recommending policy and/or procedure changes.
Develops, writes, revises, or prepares contracts, amendments, procedures, forms, related documents and provisions, financial/statistical graphs and/or reports.
Assists in monitoring contractors' insurance certificates.
Composes and transmits conditional award notices.
Coordinates start-work date ensuring all necessary materials will be available for the contractor.
Ensures contracts are payable and meet all legal requirements.
Prepares bid proposals including researching previous contracts, writing specifications, advertising notice to bid; contacting bid list contractors; scheduling and conducting pre-construction/pre-bidding conferences and public bid openings.
Reviews contracts, amendments, subcontracts, procurement documents, change orders, work orders, supplemental agreements, time extensions, acceptance testing and consultant qualifications.
Reviews, interprets and clarifies statutes, regulations, standard policies and procedures to ensure compliance with Department and governmental regulations.
Performs other job responsibilities as assigned.
Analyzes, interprets legislation and coordinates the development of policies and procedures to ensure compliance with Department and governmental regulations.
Assists in researching and making recommendations concerning contract administration systems.
Assists with contract negotiations.
Researches state and federal statutes and opinions, Department policies and previous contracts.
Acts as a consultant and provides technical assistance to plan, develop, implement, and monitor effective programs; researches and makes recommendations concerning contract administration systems.
Acts as a liaison with Regional Mobility Authorities, Metropolitan Planning Organizations, districts, divisions and other state Department of Transportation agencies concerning contract administration systems.
Confers with legal staff and management on various legal matters; inspects and reviews contracts for compliance with certification requirements, laws, regulations, policies, and procedures.
Develops plans for implementing new contract evaluation requirements.
Executes agreements and contracts.
Monitors contract performance by examining billings, fiscal data, and eligibility determinations for compliance with terms of contract and policies; recommends cancellation of contracts when deviations occur.
May serve as a lead worker by serving as a resource for complex questions; presenting workflow and operational updates to the supervisor/manager; providing input on team members’ career conversations; and approving leave requests to ensure operations coverage.