Contract Specialist I, II, III - Environmental Division

Texas Department of Transportation•Austin, TX

16h

About The Position

Contract Specialist I Performs contract duties to include developing, analyzing, evaluating, reviewing, processing, ensuring applicable compliance, inspecting, implementing and/or monitoring contracts. Work requires extensive contact with division and district personnel. Employees at this level perform work independently on assignments; however, all unusual issues are referred to the supervisor. Contract Specialist II Performs complex contract duties to include developing, analyzing, evaluating, reviewing, processing, ensuring applicable compliance, inspecting, implementing and/or monitoring contracts. Work requires extensive contact with governmental officials, division and district personnel. Employees at this level perform work independently on assignments; however, all unusual issues are referred to the supervisor. Contract Specialist III Performs highly complex contract duties to include developing, analyzing, evaluating, reviewing, processing, ensuring applicable compliance, inspecting, implementing and/or monitoring contracts. Work requires extensive contact with governmental officials and private entities. Employees at this level establish their own work plan and priorities to meet set objectives. Issues are rarely referred to the supervisor but are handled at the occurrence.

Requirements

Bachelor's Degree in Business Administration, Finance or related field. Relevant work experience may be substituted for degree on a year per year basis.
Contract Specialist I: 1 years in contract administration, administrative support, bookkeeping or accounting.
Contract Specialist II: 2 years in contract administration, administrative support, bookkeeping or accounting.
Contract Specialist III:3 years in contract administration, administrative support, bookkeeping or accounting.
Related graduate level education may be substituted for experience on a year per year basis.
May require certification as Certified Texas Contract Manager (CTCM) and/or Certified Texas Contract Developer (CTCD). If the candidate does not possess the certification at the time of hire, they will be required to complete it after hire.
Considerable knowledge of Applicable computer operating systems and relevant applications
Auditing and investigative methods, practices and procedure
Generally accepted accounting principles, procedures, and terminology
Contract development and oversight
Contract negotiation, development and management methods
Contract writing and specifications
Contract administration/management systems
Contract record-keeping
Contract billing procedures
Applicable laws, rules, and regulations
Legal terminology
Proficient skill in: Scheduling work assignments
Researching, analyzing, and interpreting policies and state and federal laws and regulations specific to functional area
Maintaining effective working relationships with others
Writing, reviewing and revising documents to include engineering notes, specifications, standards and procedures
Collecting, sorting and compiling data
Evaluating products, equipment and material
Administrative support practices and procedures to include writing, editing and report writing techniques, recording meeting notes, record keeping and records management
Preparing correspondence/documents using correct spelling, grammar and punctuation; proofreading and reviewing documents for clarity and consistency
Prioritizing and organizing work assignments
Using standard office equipment
Using computers, applicable programs, applications, and systems
Exercises logic and reasoning to define problems, establish facts and draw valid conclusions; makes decisions that support business objectives and goals

Responsibilities

Assists in developing, writing or revising contracts, amendments, procedures, forms, related documents and provisions.
Assists in receiving payments, preparing deposit vouchers and entering data in an automated information management system.
Assists in reviewing compliance of minority participation goals in consultant contracts.
Audits payment invoices for completeness, accuracy and compliance with terms of contract and governmental contracting rules, regulations and procedures.
Conducts audits, researches and identifies problems with proposals, contracts, contractors or lettings and proposes solutions.
Ensures contracts are payable and meet all legal requirements.
Executes agreements and contracts.
Maintains, updates and compiles detailed data, reports, summaries, files, records, logs, statistics or specific contracts including procurement documents and revisions; writes routine and unique correspondence.
Assists with presentations at local, state and federal levels.
Develops, writes, revises, or prepares contracts, amendments, procedures, forms, related documents and provisions, financial/statistical graphs and/or reports.
Reviews compliance of minority participation goals in consultant contracts.
Confers with legal staff and management on various legal matters.
Reviews contracts, amendments, subcontracts, procurement documents, change orders, work orders, supplemental agreements,
Provides technical and administrative support to include reviewing, processing, answer questions, provides assistance, and handles complaints and resolution of discrepancies and problems regarding contracts, billing, payment and warrant actions.